|
|
|||||||||||||||||||||||||||||||||||||||||||||
President |
Executive Meeting Minutes DATE: Friday, March 9, 2007
Meeting called to order at 5:30 pm. Minutes from previous meeting: adopted MSC Treasurer’s report: MSC - Jean presented the February financial statements. Ed motioned to accept them; Terry seconded the motion; all in favour. - We will look at amending the by-laws to include a time limit to submit expense claims. This will be discussed at a later date....suggested that we follow the national standard of 90 days. - Jean will look at the possibility of getting a term deposit to optimize interest earned and report to us for discussion at a later meeting. Guest attendee, Regina Brennan: We discussed what her role would be in attending our meetings: - Help us get business done, by keeping us on track and helping us make the best use of our time to make the local work. Regina and the executive worked through the duties and expectations for the positions of our executive so we would all have a better understanding of what is expected of us in our capacity of representing the members on the executive. President: 1st Vice President 2nd Vice President Treasurer Secretary Director Committee reports:
Not discussed at this meeting EAP: none EO: none Grievance: Staffing: none Membership: none OSH: - Ed and Terry attended the Regional UTE Health and Safety Conference in Montreal from February 23 – 25 2007. Both Ed and Terry submitted reports on the conference. - Further discussion re the BFTSO OHS committee is required. We agreed to meet at lunch on Tuesday March 20 at noon. Compassion: none Old Business: none New Business: Signing authority - Signing authority is in process at the bank. Signing officers will be Jean, Hilde, Terry, and Ed. Two signatures are required on every cheque, hence the numbers for signing to ensure two officers are available at any given time. Jean dropped off the paper work to set up her authority. Ed will make an appointment to get his set up. o Hilde signed the cheque payable to herself for the cell phone. At this point only Terry and Hilde have signing authority. Refund of the $5 fee for AGM - No refunds will be given for members who paid but did not attend the AGM, except if absent due to illness. International Children’s Awareness - promotional items were sent to us for us to decide if we would purchase. They are a desk top calculator, penholder gizmo. The cost is $15 each. It was decided that we would purchase them and use them as door prized at next year’s AGM. The cost of the postage to return them would likely be costly Observer to attend the President’s conference March 28 to April 1. - There will be elections for two president’s representatives’ positions, WFA, and Staffing committees. If anyone on our executive is going to run, they will be the observer. No one intends to run for the position. - Ed and Terry declined as they will be attending the National Health and Safety conference later this year. - Jean and Wendy were unavailable. - Foto will attend. It will be a good learning experience for her. Conference Reports - If you attend a conference, you are required to submit a report for the membership. Round Table: Ed: - Will get the key from David Grant for the BFTSO UTE cabinet and arrange it moved from its present location to one closer to his work station. - Motioned to expense the snacks purchased for the executive meetings expenses through the local funds; Wendy seconded; all in favour. Hilde: - Reminded us of the UMC meeting on March 21, 2007, in the Director’s Boardroom. Meeting adjourned
7:35 pm. Next meeting:
Thursday, April 19, 2007, North Surrey Rec Centre. Ed Painter’s report Regional OHS conference Excellent conference held
in Montreal Conference was very
informative. It made me aware of how the committee should be functioning
compared to how BFTSO is ran. Conference had several smaller working
groups to discuss situations. Very productive! The facilitation was very
good. We had an OHS Safety Officer give an hour-long presentation. The
facilitator went in detail about the 1-800 number and what purposes it
should be used for; cleaning (sanitation, Heating (HVAC), special events,
lighting, elevators and general repairs and maintenance are a few.
Definitely not issues that are an emergency health and safety risk. Reviewed some situations
and looked up what part of the Act and Regulations they were covered
under. Not sure that BFTSO has a
Terms of Reference but one is definitely needed. The time line for items
be completed needs to be sped up. Came away with some good
contacts. Terry Ruyter’s report Health & Safety Conference in Montreal I
had the opportunity to attend the Regional UTE Health & Safety
Conference that was held in Montreal from February 23-25 2007. We
started off by introducing ourselves. There were 49 representatives from
the National Capital, Montreal & pacific Regions. We then spent the
next day and a half going over what the duties of a Health & Safety
Committee are and what the roles of the Representatives are. This
conference was centered around what we as Reps need to know and
how to access the information to keep our members safe. We were
each given a copy of the Canada Labour Code and Regulations manual. Saturday
afternoon we were all divided into groups and were then sent out to work
on some workplace scenarios. Each group had to deal with these scenarios
as workplace committee members. We had to decide how we were going to
resolve this and what corrective action we would take. We then all came
back together and went over the situations and determined what the
corrective action would have been. Sunday
morning we again got together in our groups and worked on a questionnaire
that involved looking into the Canada Labour Code and Regulations to
determine the duties and where we find them. We also discussed the
different issues that we are dealing with in our own local offices and how
we are resolving them. This
conference was very beneficial, together as UTE Health & Safety
Representatives for the various Regions we could get together and
discuss issues that are happening in our own workplace and learn from the
other Representatives about issues that they are facing in their
workplace. Chris
Aylward the National UTE Health & Safety Rep closed the
Conference by thanking us for attending and Would look forward to
seeing us all at the National Health & Safety Conference in August
where we will again continue to work together for the Safety of our
members.
| ||||||||||||||||||||||||||||||||||||||||||||
