PERSONS PRESENT                                                                                       REGRETS

 

Kurt Munger- President

Kim Koch-1st Vice President

Floyd Knelsen-2nd Vice President

Karen Collins-Treasure

Amie O’Brien- Secretary

Tracy Arrowsmith- Executive Steward

 

 

PREPARED BY:  Amie O’Brien

 

 

 

REVIEW OF PREVIOUS MINUTES/OLD BUSINESS:

 

Will move at next meeting (May) with the minutes from this meeting, motioned by Amie, 2nd Kim.

 

 

TREASURER REPORT:

 

·       See attached report

o   No outstanding cheques, confirmed by Kurt and Kim.

o   GIC’s have been renewed in cashable fund for 2 ½ years. Strike contingency fund.

o   Karen will find out who is authorized on our payroll account so that she can get herself authorized in case she has to deal with CRA for any issues.

 

NEW BUSINESS:

 

  • Convention Committees in Ottawa April 28-30 – Kurt has been selected to be on the finance committee. Kim will be an observer, she will be able to go around to various committees to listen and take notes on their discussions. Kim will also be Kurts back up.
  • Regional Preconvention in Whistler May 27-29 – Kurt will be leaving late on Friday, Kim will be there to back fill until Kurt gets there. Kurt requested to be able to rent a car if unable to get the bus, Kim motioned to approve, Tracy 2nd, moved. They will be going over convention procedures at this preconvention and team building.
  • ARNI – Potential to bring more people into the office for ARNI. There are 50 empty desks in our office at the moment. Bob would like UTE Local 20002 support in order to attempt to bring more people into TSDM for ARNI. Tracy attended the training that was given to the SP04’s and SP05’s, website is now up and running with all of the processes and procedures. Now they are able to create workloads based on people’s part-time schedules, more so than before working parent-clone inventories. Clerical staff has been adjusting, is now starting to get into a groove with the searches and what is required. ARNI team will have a dedicated ROCCO, same job description as regular ROCCO. Staffing for ARNI/TSDM was discussed. Discussed team sizes and MG to SP ratios. SP04’s received part inventories until June when they will be increased. ARNI is doing well.

 

 

EXECUTIVE STEWARD REPORT:

 

  • Tracy- grievance denied at 3rd level. Will not go to 4th level.
  • Kim -  grievance completed at 2nd level.
  • Tracy – Heat grievance. Thermometers have been given out. Steps for dealing with this in the future have been set out in an all staff e-mail. There will not be a more detailed procedure. If there is a refusal to work will the members be backed up? –Yes, as long as procedures are followed. Held in abeyance until tomorrow, Tracy will address with the members. Refusal to work cards are on the UTE boards.
  • An officer was unhappy with the call letter for the SP06 officer in NF/NR, found it discriminatory and possibly tailored. – Individual feedback was done with 2 people (not individual). Advised to request a decision review with DIR. Agreement around the table that it will likely not be able to go to grievance. May need to discuss with management the individual review process.

 

TRAINING UPDATES:

 

  • PSAC Training Dates – May 27-30 and June 10-13 for TUB and Grievance, May seems to work better with most. If these dates don’t work will look at sending people to Vancouver to get training.

 

OHS COMMITTEE:

 

  • Cement issues; will be fixing the ridges/hump this weekend. Back stairs have been fixed.
  • Carpet lifting around the office, needs to be reported if there are any problems.
  • Seven people in our office quit smoking as a result of the quit smoking campaign.
  • Defibrillators have been put out in the office. 1st Aid attendants should be using them if they are available, if they are not available then any person should be able to use them.

 

EQUAL OPPORTUNITIES:

 

  • Women’s committee has events coming up.
  • Aboriginal committee will have a lunch and learn May 18, 2011.

 

STEWARD COMMITTEE:

 

  • Martine has resigned from her steward position.
  • Gave out all of the new contracts. Remainders were sent to the DIR’s office. French and English copies available.

 

STAFFING COMMITTEE:

 

  • SP06 – Quality Assurance
  •  SP06 – NF/NR ROCCO
  • SP02 board is complete       

 

UNION MANAGEMENT COMMITTEE:

 

  • Went over the staffing
  • Talked about the building issues
  • Paystubs and severance plantgates were brought up at the meeting

 

 

ROUND TABLE:

 

Kurt: Review of the video conferencing equipment used by Whitehorse, need to have French language abilities at all locations. 

Floyd: NIL

Kim: NIL

Karen: Cabinet for UTE – will clean out the old one and organize the cabinet. Tracy will send out an invite to do a clean out. Kurt will ask again for a cabinet specifically for UTE. Funding will be short until new gov’t

Tracy: Attended Doreen’s husband’s funeral, well attended (most SMT members), Doreen will be off for a while. What are the protocols for condolences for union members? Will be a joint office card for the person so that there isn’t the disconnect. Tom Graham will be leaving soon, Heather VanderVelden will be taking over A/A/D until October 2011. 

Amie: Protocol for returned mail. Kim advised to contact Sylvie Bastian, will e-mail her that the returned mail was actually sent to the correct address. Request union cards for Karen, Amie and Tracy.

 

MEETING ADJOURNED:

·       7:00 PM, Kurt Motioned, Tracy 2nd.

 

NEXT MEETING: 

·       To be held May 12, 2011