BY-LAW 7 Proposed Amendment
DUTIES OF OFFICERS
The President shall:
(a)
Preside at
all meetings and shall enforce due observance of the rules and regulations of
the
(b)
Have the
right to vote
(c)
May be an
honorary member of all committees
(d)
Exercise
general supervision over the affairs of the local
(e)
Uphold the
Constitution of the Public Service
(f)
Uphold the
bylaws of the
(g)
Ensure
that communications are shared among the Executive Committee Members
(h)
Ensure
that the First Vice President is aware of his/her absences
The First Vice President shall:
(a)
Preside in
the absence of the President
(b)
Have the
right to vote
(c)
Replace
the President until the next Annual General Meeting of the Local in the event
of death, retirement, or resignation of the President, or his/her transfer to
another office of Canada Revenue Agency
(d)
Have the powers
to recommend to the Executive Committee the names of members to sit on the
Grievance Committee and the Appeals Committee.
The Second Vice President shall:
(a) Be responsible for the
preparation of non financial reports, position papers, briefs
and other documents on behalf of the
Executive Committee
(b) Have the right to vote
(c) Preside in the absence of any
Executive Member
The Secretary shall:
(a)
Maintain a
record, to be kept of all proceedings of the local and shall prepare all
notices and conduct all correspondence except where otherwise provided.
(b)
Prepare
and post all minutes and information of the Local Executive on a timely basis
(c)
Distribute
all information, minutes and notices for circulation to Floor Representatives
for posting on Union bulletin boards and circulation to members as required.
(d)
Have the
right to vote
(e)
Preside in
the absence of the President , the First
Vice President, and the Second Vice President.
The Treasurer shall:
(a)
Collect
and keep all funds of the Local and disburse them at the direction of the
Executive Committee
(b)
Obtain
proper vouchers covering all monetary transactions
(c)
Keep the
accounts of the Local and make a report of its financial condition at least
once per month to meetings of the Executive Committee and to the Annual General
Meeting relating to financial matters of the local.
(d)
Ensure
that the accounts shall be audited prior to the Annual General Meeting in
accordance with Bylaw 13
(e)
Present
the Executive Committee and the Annual General Meeting complete financial
statements at the end of each fiscal year
(f)
Prepare a
proposed budget of income and expenditure for the upcoming fiscal year. The
proposed budget will be prepared in consultation with the Executive Committee.
The proposed budget will be presented at the Annual General Meeting to the
membership of the Local for their acceptance
(g)
Ensure
that the proposed budget and financial statements are circulated to the
membership with the notice of the Annual General Meeting
(h)
Have the
right to vote
The Executive Steward shall:
(a)
Be
responsible to the Executive Committee for the handling of Grievances,
complaints or other staff problems and shall report to the Executive Committee
as circumstances warrant
(b)
Be the
Chairperson of the Grievance Committee
(c)
Report all
Contract, health and safety violations
(d)
At the
direction of the Executive Committee, shall have the authority to appoint
Stewards as necessary to assist in the disposition of the duties of the office. Proposed Stewards will be presented to the
Executive Committee for discussion prior to being named as a Steward.
(e)
Have the
right to vote
The Stewards shall:
(a)
Report on
a regular basis all member issues to the Executive Steward
(b)
Only hear
grievances at the first level
(c)
Make sure
all documentation pertaining to the grievance is in the file and kept in an
orderly fashion
(d)
All
grievances must be kept in a central location as instructed by the Grievance
Committee
(e)
Keep all
members information strictly confidential
(f)
May attend
meetings of the Executive and participate in discussion, however will not be
permitted to vote on decisions made by the Executive
The Immediate Past President shall:
(a)
At the
request of the Executive Committee, advise the Executive Committee in the
administration of the local in every way calculated to advance its purposes and
objectives
(b)
Attend
meetings of the local Executive as necessary to assist the Executive in the
administration of the local, but shall not be permitted vote on decisions made
by the Executive.
Whereas the Local wishes to ensure that the executive
and membership are informed of the roles and responsibilities of each of the
executive positions.
Be it resolved that the duties of
the executive members are as outlined in the updated bylaw 7 as presented.