PERSONS PRESENT                                                                                       REGRETS

 

Kurt Munger- President

Anne Evansin-1st Vice President

Martine Fillion-Treasure

Tracy Arrowsmith- Executive Steward

Kim Koch- Secretary

 

Floyd Knelsen-2nd Vice President

PREPARED BY:  Kim Koch

 

 

 

OLD BUSINESS:

  • To setup the bank account to have online banking access, Kim Motioned, Kurt 2nd, the signatories will be Martine and Kurt.
  • Deferred the idea of a credit card for the Local, Kurt motioned and Tracy 2nd.

By-Laws:

  • Confirmed scope of the By-Law to be bring to the AGM; 6,7, 8, 11, and 12 will be the focus for this years AGM, Kurt Motioned Martine 2nd.

Fiscal Year End:

·         In order to keep in line with Regional and National’s year ends; we will be motioning to have the Fiscal Year End changed from the October 31 to December 31. We will accrue for November and December of 2009.

 

TRAINING:

UTE Staffing Training:

  • Staffing committee Callout to wait until after the info session planned for December.

Local Executive Development Conference:

·         The LED Conference was held in Vancouver November 13th & 14th; Kurt, Floyd, and Kim attended; the purpose of the conference was to help support the various Unions with budgeting for their training needs. Our mandate is to focus on Building a strong Steward network for our Local.

UTE Executive Training:

·         The UTE executive training course is to being organized for January; Pamela Abbot will be contacting the individual locals with the details.

CRA Labour Relations for MGs Training:

·         CRA held their Labour Relations for MGs training for UTE Executive members November 23rd to 25th. Kurt, Anne, and Kim attended. The training was very informative and allowed the UTE Executives a better understanding of the Management side of the various issues.

 

TREASURER REPORT:

·                  As of Nov 17th bank balance is $18,223.02.

·                  Martine requested if she could re issue a new cheque for one she found from 2007.

·                  Martine motioned to start up a Petty Cash with a balance of $100.00, Tracy 2nd.

·              Kurt motioned for Martine to explore the set up a GIC with a term of 6 months

           $10,000.00. Tracy 2nd.with the Credit Union

 

 

 

EXECUTIVE STEWARD REPORT:

·         MP’s letters have been sent out; the grievance letter has been signed and sent to Betty Rycroft, Kurt to contact Pamela on how we will proceed with either Hearing or not.

 

 

 

NEW BUSINESS:

·         Plant Gate: reviewed the process, all felt it went smoothly and was well received by the members.

·         MP’s letters have been sent out; the grievance letter has been signed and sent to Betty Rycroft, Kurt to contact Pamela on how we will proceed with either hearing or not.

·         Kurt informed exe on the Winter School courses offered by CLC, anyone interested are to contact Kurt, in regards to the subject of funding, anyone interested will have to do the leg work for the funding themselves.

·         The Call letter out for alternate members for the OHS committee was sent out to the members, the due date for submissions is December 2nd.

·         Kim will be the Co –Chair of the OHS Committee for an 18 month rotation, starting January 2010.

·         Discussion on the time flights to Ottawa taking over the 12 hours CRA allows for travel; Kurt requested the effected members flush out more information on topic, so it can be effectively addressed.

·         Kurt consulted with Acting AD Jennifer Brosch of TSDM on the various staffing issues in the TSDM division.

 

Meet and Greet with RVP UTE:

·         Pamela Abbott to attend a “Meet and Greet” in Prince George December 15 and 16. She will be meeting with members in the office both days, as well as, at the Hospital Employees Union Hall, Tuesday, December 15, from 5:30pm to 7:30pm.

·         Tracy to do up the office wide email to be approved by the Director’s office.

·         Kim to arrange the hall booking, and her big coffee pot.

·         Anne to do the refreshments.

·         Info Session on Staffing Recourse is to be held in conjunction with the Meet & Greet; Kurt will give a 30 minute presentation on the Staffing Process.

·         Discussed the issue of members starting early and working later than their work schedules.

·         Discussed the issue of certain members being upset that we encourage UMI as first step of process before Grievance.

 

OTHER ITEMS:

 

AGM Preparations:

  • Auditors for the Audit are to be Rose Bowker and Shelley MacDonald, all in favour.
  • Martine to have the Data entry completed and to Kurt and Kim to do the financial statements so they can have the Books and Records to the Auditors with a deadline of January 1st.
  • AGM: Dated of AGM is February 9, 2009. we will be SD within the office, Tracy to make the ballots.
  • Kim to price out the Civic Centre for the AGM.

 

  • SWAG Order: Reviewed the Order for the swag for AGM; the order needs to be place ASAP, Tracy suggested doing the same order as last year, Martine suggested less and better gifts.

 

By-Laws:

  • Confirmed scope of the By-Law to be bring to the AGM; 6,7, 8, 11, and 12 will be the focus for this years AGM, Kurt Motioned Martine 2nd.

Fiscal Year End:

·         In order to keep in line with Regional and National’s year ends; we will be motioning to have the Fiscal Year End changed from the October 31 to December 31. We will accrue for November and December of 2009.

 

ROUND TABLE:

  • Anne will take on the task of purchasing the Christmas Cards and a small gift for the members, and then we will all sign the cards.
  • Kim: Suggested an executive dinner December 9th decided on Moxie’s.

 

MEETING ADJOURNED:

·         8:30PM, Kurt Motioned, Anne 2nd.

 

NEXT MEETING: 

·         December 15, 2009, 5:30 pm Union of Hospital Employees Union Hall.