UTE Local 20002 – Executive Meeting

Tuesday June 13, 2006

 

PRESENT:     Martine Fillion, Lisa Tanasichuk, Dominic Maguire

The meeting was held at HEU Union Hall on 3rd Avenue and commenced at 5:43pm.

1.  Welcome to Guests:

no guests in attendance

2.       Approval of Agenda:

Motion made by Dominic Maguire to accept the agenda as presented.  Seconded by Lisa Tanasichuk.  All agreed – motion carried.

3.       Action Items: 

Planning Day – on the agenda to discuss.

Email Addresses – work in progress, reminder to provide Martine with your home email address.  Martine has sent an email to Johann to make sure we are all set up with UTE mail boxes and she is waiting for a response.   Martine to follow up.

Union Mail Box – Martine to get a second key to give to the Secretary – work in progress.

Scent Free Workplace – Martine did discuss with Floyd and address at UMC that one other office did implement an enforceable scent free workplace.

Area Council – Martine to look at joining Area Council.  She will speak with Patt Holmes regarding this.

Credit Card for Local – Martine has spoken to Dominic.  Dominic to research various options.

Grievance Committee – Joanne Robertson was to set up a meeting with the stewards.  This has been deferred to Floyd Knelsen to arrange due to Joanne’s relocation to Whitehorse. 

Storage Space – Martine advised we are unable to use storage space at the office.  Martine to follow up with regards to the remaining items from the yard sale at Joanne Robertson’s house.

Lap Top – Martine to follow up with Dominic on the status of the lap top purchase.

4.  Approval of Last Minutes:

      Motion made by Lisa Tanasichuk to approve the minutes of the May 9, 2006 Executive

      Meeting.  Motion seconded by Dominic Maguire.  Vote taken, all in favour.  Motion carried and

      minutes adopted.

5.  Written Reports:

EAP – Written report received from Sandy – copy to be attached to posted minutes.  Overall sense in the office is concern over people having to change teams or team leaders changing teams causing high levels of stress for some people. 

Education – written report received from Sandy highlighting upcoming courses – copy to be attached to posted minutes.  Highlights are Collective Bargaining raining September 16, 2006 in Prince George and PSAC Fall School scheduled for November 17 to 19 in the lower mainland with a focus on Equality and Diversity.  Info on the PSAC Web site.  Also noted that members can register on the PSAC website to be on a mailing list as well as register for courses.  Limited number of seats available for the northern territory.

EO – Dominic advised that People With Disabilities Access Week was May 29 to June 2  and National Aboriginal Day was June 21.  Sandy’s report included a schedule of Prince George related Aboriginal Day activities – it was noted we had not heard what would be scheduled for in the office.

     Stewards – tabled.

     Grievances – Nothing to report at this time.

     OHS – Tabled as Floyd was away in Vancouver giving OHS training

Staffing – NFNR is hiring term PM2’s from the existing pool, people asked to submit depth & breadth for review.  There is an expression of interest for Senior Trust Examiner.  There was also general discussion held on the current staffing moves, changes of team leaders, deployments being taken over existing pools, and the general level of perceived morale due to some of these moves.  ACTION ITEM:  Martine to bring up with SMT/UMC when possible.

Area Council – No report received.  ACTION ITEM:  Martine to confirm dates and times of meetings with Sandy Stephens or Patt Holmes as well as obtain minutes from meetings for distribution.

6.      Treasurer’s Report:  Current bank balance $10,600.86.  Outstanding items are an expense claim for Joanne Robertson and a repayment of an advance for the Toronto Building Membership course for Lisa Tanasichuk (note, this has now been repayed).  Dominic has met with the auditors who advised we must adhere to policies and procedures in terms of ensuring all proper documentation is in place for repayment of expenses/advances which may include the need to provide a copy of your timesheet to confirm you took the time off.  No documentation, no cheque.  ACTION ITEM:  Dominic to confirm UTE National policies and verify we are following the same.

Dominic provided the current membership list to the Secretary.

7.  Planning Survey – Open Discussion:

Martine discussed the need for the local to develop a 3 year plan as asked by National.  We are mandated with three topics, increase AGM participation to 50%, increased communication with the members and developing a local officers course.  The need to survey the members was discussed, to find out what they want and what is important and it was felt that a written or electronic survey was the preferred method of communication to determine the member’s interests. 

Dominic suggested getting the Executive and Stewards together for a brainstorming session to generate ideas and possible suggested questions for the survey.  It was suggested we pick an evening and invite all stewards to actively participate and if they cannot attend, still encourage their feedback/input.  This would be a very specific meeting with a maximum time of 2 hours. 

The date of July 6 was suggested to accommodate availability of some members of the Executive. 

ACTION ITEMS:  Martine to check HEU hall availability.  Martine to make photocopies of the response to the survey held at the AGM and send out invites.  Martine to ask Executive members to speak with Stewards to encourage their attendance and input. 

8.  Roundtable/Next Meeting:

     Lisa – Nothing

     Martine – Nothing

     Dominic – see comments under Staffing

9.  Next Meeting:  PLANNING SESSION on Thursday July 6, 2006 at 5:30pm at the HEU Union 

     Hall on 3rd.

10.  Meeting adjourned:  7:42pm