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Special Notice to all Local Members

In accordance with our By-laws, your Executive has decided to hold a Special General Meeting to pass By-Law changes only.

The meeting details are:

Date: January 12^th, 2012

Time: 5:30 PM to 6:30 PM

Where: The Compass Point Inn

Refreshments (Coffee, tea and appetizers) will be served

Watch for the sign up at the bottom of the escalator during the second and third week of December.

IMPORTANT NOTICE _ The Annual General Meeting will be held on February 9 - THERE WILL BE NO MEETING ON JANUARY 12th, 2012.^th, 2012.

NOTE: The proposed By-Law changes are posted below and can be found on the website at: www.bcute.org

The Proposed changes are as follows:

PROPOSED BYLAW CHANGES FOR LOCAL 20029

Changes to any bylaws are bolded and italicized for ease of identifying changes.

There are 12 proposed changes to the bylaws that are referred to as housekeeping and do not change the intent of the original bylaws. These are resolutions 1 through 13.

There are 4 proposed changes to the bylaws that are not identified as housekeeping. These are resolutions 14 through to 18.

Housekeeping Items (Resolutions 1 through 13)

Resolution 1 is Bylaw 6.2(a)

Bylaw 6.2.a	Be it resolved that Bylaw 6.2(a) be revised to read as follows:
a) Composition of the Executive Committee The Executive Committee shall consist of : · President · Vice President · Recording Secretary · Finance Officer · Chief Steward	a) Composition of the Executive Committee The Executive Committee shall consist of : · President · Vice President · Recording Secretary · Finance Officer · Chief Steward
Rationale: The wording of “Executive Committee” already exists under Bylaw 6, Section 2 under Executive Committee. This is redundant. No real intent change. Housekeeping.

Resolution 2 is Bylaw 6.2(b)

Bylaw 6.2.b	Be it resolved that Bylaw 6.2(b) be revised to read as follows:
b) Duties and Responsibilities i) deal with all matters affecting the business of the UTE between Local Executive meetings; ii) shall discharge all duties and obligations imposed on it by the Local Executive;	b) Duties and Responsibilities i) shall deal with all matters affecting the business of UTE the Local between Local Executive meetings; ii) shall discharge all duties and obligations imposed on it by the Local Executive;
Rationale: The wording of “shall” already exists under Bylaw 6, Section 2 under Executive Committee. This is should be consistent and have inserted it to be consistent. No real intent change. Housekeeping.

Resolution 3 is Bylaw 6.2(c)

Bylaw 6.2.c	Be it resolved that Bylaw 6.2(c) be revised to read as follows:
c) Meetings i) The Executive Committee shall meet at the call of the President or at the request of two (2) members of the Executive Committee; ii) The Executive Committee may, instead of convening a meeting at a specified place and date, hold a telephone conference if the subject matters can be so dealt with;	c) Meetings i) The Executive Committee shall meet at the call of the President or at the request of two (2) members of the Executive Committee; ii) The Executive Committee may, instead of convening a meeting at a specified place and date, hold a telephone conference if the subject matters can be so dealt with;
Rationale: The wording of “Executive Committee” already exists under Bylaw 6, Section 2 under Executive Committee. This is redundant. No real intent change. Housekeeping.

Resolution 4 is Bylaw 6.3

Bylaw 6.3	Be it resolved that Bylaw 6.3 be revised to read as follows:
a) The Local Executive shall consist of: · President · Vice President · Recording Secretary · Finance Officer · Five (5) Officers · One (1) Equal Opportunity Representatives · One (1) Term Representative · Past President b) The Local Executive may make, amend, or delete such Regulations as it deems necessary, consistent with the Constitution and the Bylaws of the Local provided that these Regulations are submitted to the first successive AGM for ratification. c) The Local shall have the authority to initiate action on matters having a broader effect than the interests of its own members, by submission in writing to the Executive of the Component or by resolution to the Triennial Convention of the Component, or by submission in writing to the Area Council of the PSAC, whichever is appropriate. d) All members of the Local Executive shall present, at each AGM, a written report of their union activities during the preceding year.	a) The Local Executive shall consist of: · President · Vice President · Recording Secretary · Finance Officer · Five (5) Officers · One (1) Equal Opportunity Representatives · One (1) Term Representative · Past President b) The Local Executive may make, amend, or delete such Regulations as it deems necessary, consistent with the Constitution and the Bylaws of the Local provided that these Regulations are submitted to the first successive AGM for ratification. c) The Local shall have the authority to initiate action on matters having a broader effect than the interests of its own members, by submission in writing to the Executive of the Component or by resolution to the Triennial Convention of the Component, or by submission in writing to the Area Council of the PSAC, whichever is appropriate. d) All members of the Local Executive shall present, at each AGM, a written report of their union activities during the preceding year.
Rationale: The wording of “Local Executive” already exists under Bylaw 6, Section 3. This is redundant. No real intent change. Housekeeping

Resolution 5 is Bylaw 7.1

Bylaw 7.1	Be it resolved that Bylaw 7.1 be revised to read as follows:
a) The President shall preside at all meetings and shall enforce due observance of the Bylaws and Regulations. b) The President shall be an ex officio member of all committees. c) The President shall exercise general supervision over the affairs of the Local. d) The President shall be responsible to the Local, Local Executive and Executive Committee e) The President shall uphold the constitution of the PSAC and the Bylaws of UTE and of the Local f) The President shall ensure that communications are shared among the Executive Committee, Local Executive and Steward Body, as appropriate and allowable. g) The President shall ensure that the Vice President is made aware of his/her absences	. a) The President shall preside at all meetings and shall enforce due observance of the Bylaws and Regulations. b) The President shall be an ex officio member of all committees. c) The President shall exercise general supervision over the affairs of the Local. d) The President shall be responsible to the Local, Local Executive and Executive Committee e) The President shall uphold the constitution of the PSAC and the Bylaws of UTE and of the Local f) The President shall ensure that communications are shared among the Executive Committee, Local Executive and Steward Body, as appropriate and allowable. g) The President shall ensure that the Vice President is made aware of his/her absences
Rationale: The wording of “The President” already exists under Bylaw 7. This is redundant. No real intent change. Housekeeping

Resolution 6 is Bylaw 7.2

Bylaw 7.2	Be it resolved that Bylaw 7.2 be revised to read as follows:
a) The VP shall act with full authority and responsibility if the President is absent or is rendered incapable of performing his/her duties. b) The VP shall replace the President until the next Annual General Meeting of the Local in the event of death, retirement or resignation of the President, or his/her transfer to another office of the Canada Revenue Agency. c) The VP shall attend all Local Executive meetings. d) The VP shall be familiar with the applicable Collective Agreement, arbitration awards and grievance process. e) The VP shall conduct meetings on behalf of the President or assumes the chair when the President vacates it for any reason during a meeting. f) The VP shall assist chairpersons of committees as required. g) The VP shall ensure that the President is made aware of his/her absences	. a) The VP shall act with full authority and responsibility if the President is absent or is rendered incapable of performing his/her duties. b) The VP shall replace the President until the next Annual General Meeting of the Local in the event of death, retirement or resignation of the President, or his/her transfer to another office of the Canada Revenue Agency. c) The VP shall attend all Local Executive meetings. d) The VP shall be familiar with the applicable Collective Agreement, arbitration awards and grievance process. e) The VP shall conduct meetings on behalf of the President or assumes the chair when the President vacates it for any reason during a meeting. f) The VP shall assist chairpersons of committees as required. g) The VP shall ensure that the President is made aware of his/her absences
Rationale: The wording of “The Vice President” already exists under Bylaw 7. This is redundant. No real intent change. Housekeeping

Resolution 7 is Bylaw 7.3

Bylaw 7.3	Be it resolved that Bylaw 7.3 be revised to read as follows:
a) The Recording Secretary shall cause a record to be kept of all proceedings of the Local and shall issue all notices and conduct all correspondence of the Local except where otherwise provided. b) The Recording Secretary shall be responsible for recording and distribution of the minutes of all General and Local Executive meetings of the Local. c) The Recording Secretary shall post the minutes of all General and Local Executive meetings within ten (10) working days of the approval of those minutes. d) The minutes shall be posted on every UTE local 20029 bulletin board and shall remain on the bulletin board for a minimum of three (3) months. e) The Recording Secretary shall accept the responsibility for all authorized union travel and bookings. f) The Recording Secretary shall cause a dated record to be kept of all written reports received in accordance with these bylaws and regulations.	. a) The Recording Secretary shall cause a record to be kept of all proceedings of the Local and shall issue all notices and conduct all correspondence of the Local except where otherwise provided. b) The Recording Secretary shall be responsible for recording and distribution of the minutes of all General and Local Executive meetings of the Local. c) The Recording Secretary shall post the minutes of all General and Local Executive meetings within ten (10) working days of the approval of those minutes. d) The minutes shall be posted on every UTE local 20029 bulletin board and shall remain on the bulletin board for a minimum of three (3) months. e) The Recording Secretary shall accept the responsibility for all authorized union travel and bookings. f) The Recording Secretary shall cause a dated record to be kept of all written reports received in accordance with these bylaws and regulations.
Rationale: The wording of “The Recording Secretary” already exists under Bylaw 7. This is redundant. No real intent change. Housekeeping

Resolution 8 is Bylaw 7.4

Bylaw 7.4	Be it resolved that Bylaw 7.4 be revised to read as follows:
a) The Finance Officer shall be responsible for the finances of the Local and ensure all expenses are paid in accordance with these Bylaws and Regulations. b) The accounts shall be audited as provided by these Bylaws and regulations. c) At the end of each fiscal year the Finance Officer shall present to the Local Executive and to the AGM complete financial statements of the Local. d) The Finance Officer may be required to be sufficiently bonded by a guarantee company selected by the Local Executive and the cost to be borne by the Local. e) The Finance Officer shall also prepare a proposed budget of income and expenditures for the upcoming fiscal period to be approved by the Local Executive prior to the AGM. Both the audited statement and approved budget shall be presented to the members, for their acceptance at the AGM where the Finance Officer will respond to enquiries regarding the statements or other financial matters of the Local.	. a) The Finance Officer shall be responsible for the finances of the Local and ensure all expenses are paid in accordance with these Bylaws and Regulations. b) The accounts shall be audited as provided by these Bylaws and regulations. c) At the end of each fiscal year the Finance Officer shall present to the Local Executive and to the AGM complete financial statements of the Local. d) The Finance Officer may be required to be sufficiently bonded by a guarantee company selected by the Local Executive and the cost to be borne by the Local. e) The Finance Officer shall also prepare a proposed budget of income and expenditures for the upcoming fiscal period to be approved by the Local Executive prior to the AGM. Both the audited statement and approved budget shall be presented to the members, for their acceptance at the AGM where the Finance Officer will respond to enquiries regarding the statements or other financial matters of the Local.
Rationale: The wording of “The Finance Officer” already exists under Bylaw 7. This is redundant. No real intent change. Housekeeping

Resolution 9 is Bylaw 7.5

Bylaw 7.5	Be it resolved that Bylaw 7.5 be revised to read as follows:
a) The Officers shall represent various areas within the workplace. The duties are defined in the Regulations. b) Each Officer shall serve on Committees as required by the Executive Committee. c) Each Officer shall carry out the duties as required by the Executive Committee and chair or be a member of such committee(s) as required by the Executive Committee.	a) The Officers shall represent various areas within the workplace. The duties are defined in the Regulations. b) Each Officer shall serve on Committees as required by the Executive Committee. c) Each Officer shall carry out the duties as required by the Executive Committee and chair or be a member of such committee(s) as required by the Executive Committee.
Rationale: The wording of “The Officers” already exists under Bylaw 7. This is redundant. No real intent change. Housekeeping

Resolution 10 is Bylaw 7.6

Bylaw 7.6	Be it resolved that bylaw 7.6 be revised to read as follows:
Section 6 Equal Opportunity Representatives (EO Reps) a) The EO Reps shall be members of at least one of the five (5) equity groups as defined by the PSAC Constitution. The five (5) equity groups are: Visible Minorities, People with Disabilities, Women, Aboriginal Peoples and Lesbians, Gay, Bisexual and Transgendered Persons. b) The EO Reps shall equally represent members of the five equity groups as defined by the PSAC Constitution. c) The EO Reps shall be responsible for and be members of the Local EO Committee.	Section 6 Equal Opportunity RepresentativeS (EO REPS) a) The EO Reps shall be a members of at least one of the five (5) equity groups as defined by the PSAC Constitution. The five (5) equity groups are: Visible Minorities, People with Disabilities, Women, Aboriginal Peoples and Lesbians, Gay, Bisexual and Transgendered Persons. b) The EO Reps shall equally represent members of the five equity groups as defined by the PSAC Constitution. c) The EO Reps shall be responsible for and be a members of the Local EO Committee.
Rationale: Rationale: The wording of “The EO Rep” already exists under Bylaw 7. This is redundant. The reference to ‘Representatives’ would become ‘Representative’ and ‘members’ would become ‘a member’. No real intent change. Housekeeping

Resolution 11 is Bylaw 7.7

Bylaw 7.7	Be it resolved that Bylaw 7.7 be revised to read as follows:
a) The Term Representative will be term plus 3 (+3) members in good standing with the union, at the time of the AGM. b) The Term Representative will be full, active members of the Local Executive responsible for: i. Bringing forward and representing issues and concerns of the term members; ii. Communicating with term members to protect and advance their rights; iii. Assisting in obtaining and putting forward bargaining issues specific to term members;	a)The Term Representative will be term plus 3 (+3) members in good standing with the union, at the time of the AGM. b)The Term Representative will be full, active members of the Local Executive responsible for: iv. Bringing forward and representing issues and concerns of the term members; v. Communicating with term members to protect and advance their rights; vi. Assisting in obtaining and putting forward bargaining issues specific to term members;
Rationale: The wording of “The Term Representative” already exists under Bylaw 7. This is redundant. No real intent change. Housekeeping

Resolution 12 is Bylaw 16.1(a)

Bylaw 16.1.a	Be it resolved that bylaw 16.1(a) be revised to read as follows:
a) Unless otherwise specifically provided, amendments to the Bylaws made, may be made at the AGM, at a Special General Meeting, provided fourteen (14) days notice is given and posted as to the nature and intent of the proposed amendment.	a) Unless otherwise specifically provided, amendments to the Bylaws made, may be made at the AGM, or at a Special General Meeting, provided fourteen (14) days notice is given and posted as to the nature and intent of the proposed amendment.
Rationale: Housekeeping. No change to intent.

Resolution 13 is Regulation 5.8

Regulation 5.8	Be it resolved that regulation 5.8 be revised to read as follows:
8. to attend monthly meetings of stewards as called by the Chief Steward;	8. . to attend regular monthly meetings of stewards as called by the Chief Steward;
Rationale: No change to intent. To be consistant with the wording in Regulation 6. 7. Housekeeping.

Non-Housekeeping Items (Resolutions 14 through 18)

Resolution 14 is Bylaw 8.1

Bylaw 8.1	Be it resolved that Bylaw 8.1 be revised to read as follows:
The President, Vice President, Recording Secretary, Finance Officer, Officers, Equal Opportunity Representative and Term Representative shall be elected by secret ballot by the members attending the AGM in accordance with the following schedule: a) The President, Finance Officer and Recording Secretary to serve a two (2) year term of office commencing with the AGM held February 3, 2000; b) Four (4) of the eight (8) Officers to serve a two (2) year term of office commencing with the AGM held February 17, 2005. For the year 2005 only, one (1) officer to serve a one (1) year term ending at the AGM in 2006. The remaining three (3) officers elected in 2004 to complete their term of office as originally elected; c) One (1) Equal Opportunity Representative to serve a two (2) year term of office commencing with the AGM held on February 17, 2005. One (1) Equal Opportunity Representative to serve a one (1) year term of office commencing with the AGM held on February 17, 2005, therein after to be elected to serve a two (2) year term of office; d) One (1) Term Representative to serve a two (2) year term of office commencing with the AGM held on February 8, 2006. One (1) Term Representative to serve a one (1) year term of office commencing with the AGM held on February 8, 2006, therein after to be elected to serve a two (2) year term of office; e) Vice President position added at the AGM in 2010; f) One (1) officer position to be removed at the AGM in 2010 and One (1) officer position to be removed at the following AGM in 2011 to leave a total of six (6) officer positions; g) One (1) Term Representative position to be removed at the AGM in 2010. h) One (1) Equal Opportunity Representative position to be removed at the AGM in 2011. i) One (1) Officer position to be removed at the AGM in 2011 and one (1) to be removed at the AGM in 2012.	The President, Vice President, Recording Secretary, Finance Officer, Officers, Equal Opportunity Representative and Term Representative shall be elected by secret ballot by the members attending the AGM in accordance with the following schedule: a) The President and Recording Secretary to serve their term of office commencing with an AGM held in an even numbered year. b) The Vice President and Financial officer to server their term of office commencing with an AGM held in an odd numbered year. c) Two (2) of the 4 Officers to serve their year term of office commencing with an AGM held in an even numbered year and the remaining two (2) positions to serve their term of office commencing with an AGM held in an odd numbered year. d) One (1) Equal opportunity Representative to serve their term of office commencing with an AGM held in an odd numbered year e) One (1) Term Representative to serve their term of office commencing with an AGM held in an even numbered year. (Remaining items originally identified as items E through I shall be deleted as they are now all completed)
Rationale: There is no intent to change the number of executive members with this amendment as that was done at the last AGM. The intent is to clarify the timing of terms of office for each position (as defined in Bylaw 6), and to stagger the start dates of for signatory positions to ensure a smooth transition of power rather than have all 4 positions come up for renewal at the same time. All other executive positions are also split 50/50 down the even/odd year split thus hopefully ensuring smooth transitions. Also there are now extraneous paragraphs (E - I) as all the changes are now in place. In answer to the question what happens if a vacancy occurs, bylaw 6 would apply and if the vacancy occurs during the first year of a two year term the position is filled to the next AGM then only a one year term to return to the stagger effect. So for the 2012 AGM the President and Recording Secretary would be elected for a two year term, the Vice President and Financial Officer for 1 year terms. With the 2013 AGM the VP and FO would then restart the 2 year term cycle.

Resolution 15 is Bylaw 7.2(b)

Bylaw 7.2(b)	Be it resolved that Bylaw 7.2(b) be revised to read as follows:
b) The VP shall replace the President until the next Annual General Meeting of the Local in the event of death, retirement or resignation of the President, or his/her transfer to another office of the Canada Revenue Agency.	b) The VP shall replace the President until the next Annual General Meeting of the Local in the event of death, retirement or resignation or of the President, or his/her transfer to another office of the Canada Revenue Agency or their transfer/election to another position within the PSAC.
Rationale The President could be promoted to a position of RVP or other office with the PSAC and the VP should backfill the position by default. The spirit of the original wording is maintained but ensures we cover this.

Resolution 16 is Bylaw 13.1

Bylaw 13.1	Be it resolved that Bylaw 13.1 be revised to read as follows:
At least one (1) delegate or observer shall be a member of the Local Executive or steward body.	a) The position of first delegate to the UTE National Convention shall be allocated to the Local President. Should they be unable or unwilling to attend the position will be allocated to the Vice-President or an alternate determined by the Local Executive. b) At least one (1) delegate or observer shall be a member of the Local Executive or steward body.
Rationale: The president is selected by the membership at large to be their voice. The UTE National convention is the supreme governing body where the policies of our union are changed and as such the voice of the President should be heard at these events. The second sentence allows the VP to attend instead or failing that an alternate as selected by the Executive.

Resolution 17 is Bylaw 19.3

Bylaw 19.3	Be it resolved that Bylaw 19.3 be revised to read as follows:
a) ‘Tax Centre’ means the Surrey Tax Centre and work sites as listed in the Regulations and the "Agency" shall refer to the aforesaid Canada Revenue Agency. b) The ‘Constitution’ means the Constitution of the PSAC, unless specifically indicated otherwise.	a) ‘Tax Centre’ means the Surrey Tax Centre and work sites as listed in the Regulations and the "Agency" shall refer to the aforesaid Canada Revenue Agency. b) The ‘Constitution’ means the Constitution of the PSAC, unless specifically indicated otherwise. c) Definitions · CRA The Canada Revenue Agency · Event This is the conference, convention, training session or other UTE approved function that the member is attending · Local Local 20029 of the UTE · PSAC Public Service Alliance of Canada · UTE Union of Taxation Employees
Rationale: The addition of the Definitions assists in clarification for the wording throughout the document. No real intent change. Housekeeping.

Resolution 18 is Regulation 6 NEW point 8

Regulation 6 NEW point 8	Be it resolved that Regulation 6 add a new point 8 be revised to read as follows:
1. The Chief Steward is to be appointed by election at the first executive meeting following the AGM; 2. The Chief Steward must be an elected member of the Local Executive; 3. The Chief Steward’s duties are to preside over the local stewards; 4. The Chief Steward will have copies of all records of potential grievances (past and current) of each active steward; 5. The Chief Steward is responsible for assignment of the grievances to individual stewards having regards to the organization of the local and the areas of jurisdiction of the stewards and the stewards expertise; 6. The Chief Steward is responsible for reporting of significant and pertinent cases to the Local Executive; 7. The Chief Steward will hold regular steward meetings as determined to maintain a communication system amongst the stewards; 8. The Chief Steward will be responsible for ensuring all photocopying has been done, the file is in order and will be responsible for forwarding grievances to the Third Level; 9. The Chief Steward shall be responsible for assisting in the education, guidance and support in specific technical areas for the steward body; 10. The Chief Steward works closely with all stewards, executive officers and management.	1. The Chief Steward is to be appointed by election at the first executive meeting following the AGM; 2. The Chief Steward must be an elected member of the Local Executive; 3. The Chief Steward duties are to preside over the local stewards; 4. The Chief Steward will have copies of all records of potential grievances (past and current) of each active steward; 5. The Chief Steward is responsible for assignment of the grievances to individual stewards having regards to the organization of the local and the areas of jurisdiction of the stewards and the stewards expertise; 6. The Chief Steward is responsible for reporting of significant and pertinent cases to the Local Executive; 7. The Chief Steward will hold regular steward meetings as determined to maintain a communication system amongst the stewards; 8. The Chief Steward is responsible for keeping the records for any and all steward meetings held. 9. The Chief Steward will be responsible for ensuring all photocopying has been done, the file is in order and will be responsible for forwarding grievances to the Third Level; 10. The Chief Steward shall be responsible for assisting in the education, guidance and support in specific technical areas for the steward body; 11. The Chief Steward works closely with all stewards, executive officers and management.
Rationale: The wording of “The Chief Steward” already exists under Regulation 6. This is redundant. No real intent change. Addition of new item 8 clarifies who will keep the minutes. The remaining numbers to be amended as appropriate.

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