Union of Taxation Employees
Vancouver, British Columbia, Canada
 Pacific Region Local 20027 

 

 
 
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Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

August 21, 2008

 

Attending:   

-         Robert Hume, Jeremy Price, Jamey Mills, Janet Graham, Sharon Cowie, Florence Hawker, Grant Inglis, Gregory Russell, P. Gill,  John Prasad, Bruce Ogilivie

Regrets:

-     James Keng

===============================================================

1.      Meeting called to Order at 5:50P.M.

2.      Motion to adopt Minutes of previous meeting with corrections.  M/S/C

3.      New Business:  Observers for Presidents’ Conference in September:

4.       Motion to send two observers.  Moved by Sharon.  Seconded P. Gill M/S/C

5.      Sharon moved Greg and Jeremy attend the Presidents’ Conference.  Seconded by P. Gill.  M/S/C

6.      Staffing/Grievance Course:  Names submitted to Robert.  Robert believes the course will be held in the Lower Mainland.  Names will be decided.

7.      An invoice was received from the B. C. Federation of Labour for $250 for Ed Painter.  This was forwarded to the PSAC. 

8.      Meeting with acting A/D TPSDM:  A meeting was held due to concerns that our members had on Staffing, moral and communications in the area. The A/D was very open on trying to work on improving these situations in the workplace. The Union now has a standing meeting with A/D every Wed. to try to work on improving these concerns. If you have concerns please bring them to the attention of the local executive and they can be brought up at the weekly meetings.

9.      Janet’s Vacation:  Janet will be on vacation until September 10th.  Robert will be in charge.  When Robert is gone Grant will be in charge.

10.  Social Committee:  A lengthy discussion was held on the guidelines of funding and it was determined that they were to open to interpretation and that there was more work to be done on them. Ideas for refining them are to be brought to next meeting. It was also discussed that it would be an idea if we had members not on the executive be on the social committee as it might get more interest in the local union.

11.  Call site representation:The executive from the area wanted to know how to get members motivated in this area as there is a feeling of not belonging in the big picture. Some of the ideas were walk about  by the local executive and the national UTE has a committee just for call site problems and situations  that are  call site  specific and Jeremy could send for information and concerns to there attention. It was also brought up that it is not only the call site that there is no representation but other work locations as well.

12.  PSAC Union Dues Error:  An email was received from the PSAC stating that August dues were not deducted from some members.  The correction will affect some members.

13.  UMC September 4, 2008:   Go through Robert.  VTSO ADs and Director.  Send an email to Robert if you are interested.

14.  Reports from Regional in Toronto are due.

 

Meeting adjourned.

 

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

June 12, 2008

 

Attending:   

-         Robert Hume, Jeremy Price, Jamey Mills, Janet Graham, Sharon Cowie, Florence Hawker, Grant Inglis, Greg Russell, P. Gill, James Keng, John Prasad

Regrets:

-     Bruce Ogilvie

===============================================================

1.      Meeting called to Order.

2.      Motion to adopt Minutes of previous meeting with corrections.  M/S/C

3.      Business Arising:

-         Require two more bilingual volunteers for Convention door tilers

-         Bruce Ogilvie and Jeremy Price will be door tilers

4.      Business Arising:

-         Grant took care of correcting our date of arrival for Convention

5.      Committee Reports:

-         Committees – P. Gill has this completed and will post.

-         Grievance - James and Janet have delivered grievance forms to affected area for SP Conversions.

-         Social Committee – Motion of regulations governing committee should be included in the Minutes.

6.      New Business:

-         Mock Convention at Inter Regional in Toronto

-         Those attending will give a report when they return.

7.      VTSO UMC (Union Management Committee):

-         There was a definite lack of information provided to Janet for the last UMC.

8.      ILP – Individual Learning Plan

-         If you are intending to do or interested in accomplishing a task at work ensure your goals are in your Individual Learning Plan so that your needs are met.

9.      Work Assessment For Accounts Receiveable

-         The work assessment is not supposed to be used as a performance review measure.

10.    Bilingual members for Convention

-         A discussion was held on the need for bilingual members for Convention, and the covering of costing for the members.

11.    Careen Fair

-         Sharon Cowie, Jamey Mills, and Robert Hume will be at the Career Fair.

-         A discussion was held on what to provide for the Career Fair. 

Reports from the PSAC Regional Triennial Convention will be attached to these Minutes.  Meeting adjourned.  There will be a special Convention Meeting June 25, 2008 at the     PSAC office.

===============================================================

PSAC BC Regional Convention

Delegates Report

Sharon Cowie, P. Gill, Janet Graham and Robert Hume

 

We attended the convention as delegates, along with 138 other delegates, for our component Union of Taxation Employees from the 17th to 20th of April.

The three-day convention was very politically based as we voted in elections for REVP, Health and Safety coordinator, Geographic District coordinator, Women’s coordinator, various other positions and their alternates. We also reviewed and voted on approximately 35 resolutions concerning finance, bylaws and general issues, which were put forward from different components. Some of the resolutions proved to be very contentious and time consuming.

The main focus for resolutions was the budget for our region, as we were not provided with any financial statements only three-year budget update with line item allocations and expense. Through discussion we requested financials and found that the Regional PSAC is required as per bylaws to have the books audited, which was not done. It is not that they were doing anything dishonest but procedures were not followed correctly. UTE delegates were very vocal on the mikes and had other components questioning things as well. Of particular note and achievement, our local put forward a resolution that would make mandatory meetings at ratification votes, changed to optional. This resolution was successfully passed at convention.

 

We had two very dynamic speakers John Gordon and Jim Sinclair who spoke on topics of the roles of union in the public service as well as poverty in our country.

 We also participated in different caucuses to vote for our regional representatives on the following groups:

  • Visible minorities

  • Women’s

  • Gay, lesbian, bisexual and transgendered.

 In our regional caucuses we voted to elect our regional representatives, Jamey Mills was elected Metro Vancouver Coordinator and James Painter for youth delegate, both are from our local and UTE.

 

In Solidarity

 

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

May 16, 2008

 

Attending:   

- Janet Graham,  Jamey Mills,  James Keng,  Jeremy Price,  Flo Hawker, John Prasad,  Bruce Ogilvie,  Perminder Gill, Grant Inglis, Robert Hume

Regrets:

 - Gregory Russell

Guest:

- Noor Bhaloo

================================================================

Meeting brought to order.

1.     Motion to adopt Minutes of prior meeting.  M/S/C

2.     Committees:

Grievances - The committee worked on grievances for three hours plus a letter to a member.  There are no new grievances.

Political – The Local is now affiliated with the Vancouver Area Council.  There is a meeting at the End Cafe close to Broadway Skytrain Station on May 26th at 5pm.  It is ½ block north of Commercial Drive.

Health and Safety – Shelagh Ballance is going on extended leave in October.  The Committee will need someone to step-up to replace Shelagh. 

3.     Previously Bruce brought forward the topic of compressed hours.  There is an issue regarding a recent email limiting options for scheduling with no consultation.  This is not covered under the collective agreement.

4.     An in-depth discussion was held regarding the Finances of the Local particularly regarding the Treasury Bills held by the Local.  Everything has now been clarified with the member regarding their concerns.

5.     Is the Local doing anything for Public Service Week.   We have been offered a table at the Career Fair being held at 1166 West Pender St.  Email Sharon if you are able to assist with the booth by May 21st. 

6.     Meeting for Convention Resolutions.  Tentative date is June 25th, Jamey to check availability on the PSAC office, Copies of Convention Packages will be available. 

7.     Boat Cruise for Convention: - The booking and payment have been taken care of.  All but two Executive are attending.

8.     Hotel reservations for Convention.  Grant will phone National Office and ask Pierrette to correct the Executives’ arrival at the hotel to the 15th of July.

9.     Committees – Advise Gill which ones you would like to be on as each executive needs to sit on two committees.

10.    Claims for expenses – Please submit to James as soon as possible.

11.    Copies of SP Grievances

12.    Rules for Social Committee voted on and accepted unanimously.

Next meeting June 12th at Appeals boardroom 3rd floor.  Meeting adjourned.

 

Social Committee Funding Rules

 

1.     Funding may be requested by any two members in good standing of UTE Local 20027.

2.     The social committee will only examine requests less than $500.01.

3.     All requests over $500.00 will be put forth to the membership only at the AGM.

4.     The funding request must be for an event that advances the interests of UTE Local 20027 and its membership.

5.     Any event funded must mention UTE Local 20027 in a written communication, such as “Sponsored by” or “Grant donated by”.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

April 17, 2008

Attending:   

-           Janet Graham, James Keng, Sharon Cowie, Robert Hume, Gregory Russell, Flo Hawker, John Prasad, Perminder Gill, Grant Inglis

Regrets:

-           Bruce Ogilvie, Jamey Mills, Jeremy Price

 ================================================================

Meeting brought to order at 5:30pm.

1.     Motion to adopt Minutes of prior meeting with corrections.  M/S/C

2.     Committee Reports:

a.      Bargaining: Nothing to report.

b.     Bylaws/Regulations:  Nothing to report.

c.      Communications: Nothing to report.

d.     Employee Assistance Program: Pauline King, Roger Smith and Linda Ross will all be retiring this year.

e.      Equal Opportunities:  Meeting will be next week.

f.      Finance:  Nothing to report.

g.     Harrassment:  Nothing to report.

h.     OSH:  Nothing to report.

i.       UMC:  Nothing to report.

j.       Political Action:  Nothing to report.

k.     Workforce Adjustment:  Nothing to report.

l.       Grievance:  Meeting in near future.

m.    Staffing:  Nothing to report.

n.     Social:  James will have the guidelines for the next meeting.

o.     AGM:  Nothing to report.

1.     What committees are new executive sitting on – Gill checked with everyone at the meeting and will check with members that are not at the meeting.

2.     Re-imbursement to be paid by lower mainland locals for host committee’s bilingual members (who are from the Vancouver local) – It was M/S/C that our local covers half of the costs including salary and per diem for the two members.

3.     President’s Conference – Janet re-capped her report, which will be attached to the minutes.

4.     Registration fee for UTE Convention – Janet advised that the cheque to cover delegates and observers (total $600.00) needs to be sent to UTE National, attention Stephanie Wolf with a list of names attached. 

5.     Social Night at UTE Convention – The cost for the dinner/cruise is $40 per person.  It was M/S/C that the local pay for the tickets for allof the executive that are interested in attending.

6.     Regional t-shirts for Convention – The cost of the shirts if $48 each and the Regional budget will pay for $20per delegate.  It was M/S/C that the local pay for the total cost of the observers t-shirts and the balance of the cost for the delegates.

7.     National covering costs at Regional PSAC – National UTE will pay for the registration fee of $50 for each of the four delegates and for the loss of wage for the Friday.

8.     Flights for interregional in June – Sharon confirmed who needed flights booked for them and she will take care of them.  Our RVP needs an email with names of delegates, gross loss of wages, cost of airfare, per diem and hotel room request.  Also delegates must bring a completed expense claim form to the meeting. 

9.     Call center ad hoc committee – Gill asked if we were sending in a name for this committee and it has been decided regionally that we will not be.

10.    Full email mailboxes for executive members – There is a problem with executive members not clearing their email and in particular one member where email is being rejected.  This has been mentioned to the member and it has not been fixed so they will be taken off of the distribution list.

11.    Renewing certificates for deposit/changing financial institutions – A member has brought a concern forward regarding insurance coverage of these monies.  The member will be advised to contact the Treasurer with any concerns.

 

Meeting adjourned.

 

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

March 20, 2008

Attending:   

-           Janet Graham, James Keng, Jeremy Price, Greg Russell, Flo Hawker, John Prasad, Bruce Ogilvie, Perminder Gill, Jamey Mills

Regrets:

-           Grant Inglis, Perminder Gill

 

 ================================================================

Meeting brought to order.

1.     Motion to adopt Minutes of prior meeting with corrections.  M/S/C

2.     Business arising from February Minutes:

·       Air Canada Tickets – James did research into this item.  The cost is approximately seven hundred dollars per pass.  The Local Executive has maintained a low cost approach to purchasing air fares so the passes are not really cost effective.  The Executive will continue to book flights early to save on costs.

·       PIPSC Presentation on Retirement – There was a discussion on presenting a similar program to our members, but there is already a presentation by management.  There is also a cost involved in obtaining speakers who are financially aware.  The cost would have to be approved by the membership at the next Annual General Meeting.

·       Door Tilers at UTE Triennial Convention – Bruce and Jamey have volunteered to assist.  Bruce is bilingual.  Members who interested in assisting with the convention should make themselves known to the Executive.

 

1.     Flex Schedules:  A discussion was held on schedules and the hours that employees are being asked to work. 

2.     Overtime:  Overtime being offered to staff with the proviso that those with performance or attendance problems will not be allowed to work overtime.  This is violation of employees’ privacy, and the ability to work o/t.

3.     Steve Charlton Golf Tournament:  The funding for this was not put forward at the Annual General Meeting.  The request for funding must be brought forward at an Annual General Meeting so the membership can vote on the request.

4.     A motion was put forward to fund the Steve Charlton Golf Tournament.  The motion was seconded but defeated when put to a vote.  Robert Hume and Jamey Mills requested that it be noted that they abstained from voting.

5.     Rollover of T-Bills:  The even amounts of the T-Bills are reinvested when the Bills mature.  The interest is put into the Local’s account.  The Executive discussed the evening-up of the T-Bills to 25K each on future rollovers.

6.     Salary reimbursement for leave without pay & does it affect your pension:  The Executive was advised that if too much leave without pay was taken  that it could affect your retirement date/pensionable time.

7.     Presidents Conference:  Robert Hume was just elected as the Alternate Regional Vice President for the Pacific Region.  He has an opportunity to attend Executive Council prior to Presidents Conference.  Robert requests that the Local sponsor him for Saturday, Sunday per Diem, and loss of wages.  Janet moved that the Local cover the costs of per diem X3, and loss of wages.  Stipend:  if there is a prior motion in the January Minutes that no observer be sent the motion to finance Robert would fail.  M/S/C 

8.     Resolution Committees:  A motion was made to send three observers to Ottawa to sit in on the Committees.  The Local is allowed, and financed for one observer who would be Janet.  M/S/C   The observers will be Robert, Sharon, and Florence.

9.     Two members of the Local have been accepted as Equity delegates to the Regional PSAC Conference.  They are youth delegates.  A discussion was held on funding as the PSAC does not provide the same funding as UTE.  The two members are James Painter, and Steven Hand.  Discussion on funding registration and salary for Friday.  Motion to include costs not covered by PSAC.  M/S/C.  The Local Executive will expect a report from both James, and Steven.

10.    Since Executive Members must use local transit for Union business a motion was put forward to purchase one and 3 zone transit passes, and that they be split between Central City and Vancouver.

11.    Next meeting will be 9th April, 2008.

12.    Meeting adjourned.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

February 21, 2008

Attending:   

- Janet Graham, James Keng, Jeremy Price, Greg Russell, Flo Hawker, John Prasad, Bruce Ogilvie, Perminder Gill, Jamey Mills

Regrets:

- Sharon Cowie, Robert Hume

 

 ================================================================

Meeting brought to order.

1.      Motion to adopt Minutes of prior meeting with corrections.  M/S/C

2.      Report on Union/Management meeting with F & A.

  • Robert Hume will attend the next F &  A meeting in Janet’s place.

  1. Committee Reports:

a.       Grievance Committee: will bring forward polices

b.      Bylaws/Regulationsl  Nothing to report

c.       Bargaining: Nothing to report

d.      Employee Assistance Program: Nothing to report

e.       Equal Opportunities:  Nothing to report

f.       Financial:  Payroll up-to-date

g.      OSH:  Presentation to Collections.

h.      Political Action:  Nothing

i.        Workforce Adjustment:  Nothing

j.        Staffing:  Nothing

k.      AGM:  Perminder’s report submitted

  1. Air Canada Travel Package:  James submitted that the Local may save on using an Air Canada Travel Package whereby the Local would prepurchase tickets which would save money on flights back East.  James will have a report for next meeting.
     

  2. Satellite Offices:  Executive members will visit other VTSO offices to see how the members are doing.
     

  3. Access to Information and privacy regarding emails.
     

  4. PIPSC Pension Presentation. 
     

  5. Presidents Conference:  Motion that the observer for the Presidents Conference be the person attending the callsite meeting.  M/S/C  The Local will pay the costs not covered by National Office.  Jamey Mills will be attending the Ottawa callsite meeting.  The alternate will be Flo Hawker.
     

  6. Arlene White:  Motion to present Arlene with a token of thank you for her being an active proponent of the Union/Management Meetings.  Arlene will be leaving us.  M/S/C
     

  7. Door tilers for Convention:  Please forward your expression of interest to Sigrid Haglund.
     

  8. Executive Meetings:  Those Executive Members having to attend in house meetings must notify their team leaders of the time and date of the meeting and how much time is needed for transit.  March and April Executive Meetings will be outside of the office.
     

  9. PSAC Vancouver Area Council:  It is a group of the components of the Public Service Alliance of Canada, and is an active political arm.  In the past Local 20027 has been active in the Area Council.  Motion was put forward to affiliate with the Vancouver PSAC Area Council.  M/S/C   Jamey Mills is currently active in the Council as is Bruce Ogilvie.

 

Meeting adjourned.

 

Annual General Meeting

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Holiday Inn Express Metrotown

February 8, 2008

The AGM this year was well received and reasonably attended given the inclement weather conditions, many members did not attend due to the snowstorm and chose to go home in interest of safety.

 However, those that attended enjoyed their AGM, as we had 198 Items to give out to the membership. Each member received 2 tokens of our appreciation ranging from a UTE jacket to UTE stickers. The items given out to the membership came from the Regional PSAC, National UTE and purchases by the local. Additionally we also made available to all attendees UTE lanyards and retractable ripcords provided by the local.

We had 16 members request to be added to our email distribution list and no members volunteer to assist on local projects or committees.

 We had sold tickets to 89 members not including the Executive Directors of the Local. As such we had expected actual attendance of 106, comprising of the 89 Members, 11 Directors and 6 Guests.

Our sign in sheet has 70 members as signed in (and refunds issued for $10) with 10 Directors in attendance bringing our actual membership attendance to 80 members.

We had 2 members leave prior to voting and that reduced our total number of members voting at the AGM to 78. The secretary has confirmed the preceding.

Regarding funds collected as a result of presales of tickets we sold $890 of tickets and $700 was reimbursed to members at AGM and further $50 was refunded to 5 members who were unable to attend. The remaining $140 has been given to the Treasurer for deposit to our accounts.

From our budget of  $9000 for the 2008 AGM we spent a total of $9284.48

Comprising of

·         Facility and catering $7,284.48

·         Promotional items $594

·         Printing $1,400 (*approx)

 

We are considering this as within budget as there are still a number of promotional items remaining to be distributed to membership in future.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

January 16, 2008

 Present: 

Janet Graham, Grant Inglis, John Prasad, Robert Hume, Parminder Gill, Florence Hawker, Bruce Ogilvie

Regrets:

Jamey Mills, Sharon Cowie, Sharon Hargrove, John Prasad, James Keng

Meeting called to order.

  1. Minutes from previous meeting be adopted as amended.  M/S/C
     
  2. Business arising from:  Promotional items – Draw for jacket.   Executive decided that the Jacket we received at the UTE Conference would be the main prize for the draw at the Annual General Meeting.  The jacket will be ordered when the winner is known!  Other promotional items may include disc organizers, portfolios.  Perminder says we have a lot of promotional material on hand. 
     
  3. Updates:
    1. Grievance Committee -Ensured all submission on SP conversion weree organize, grouped, and sent off on time. 
    1. Bylaws -Grant advises taking the item off of the AGM agenda.
    1. Bargaining -Nothing new to report
    1. Communications -Perminder advises one new board set-up at Central City.  Bruce advises we will probably need a few more.
    1. Employee Assistance -First meeting with referral agents is this month.
    1. Equal Opportunities - Nothing new to report
    1. Financial - Nothing new to report
    1. Occupational Health and Safety - Nothing new to report
    1. Political Action - Nothing new to report
    1. Workforce Adjustment -Still have employees in Finance and Administration who are affected.  No problems foreseen for those who are affected.
    1. Staffing - PM02 and MG03 hiring in the future
       
  1. Annual General Meeting –
    1. Janet thanked Perminder for putting it all together.
    2. Package from the AGM includes Minutes from last year - Offices up for election    
    1. Schedule to drop off tickets/invitations for the AGM, and the ripcords
       
  1. Grant said that for the next bargaining round we can submit a request to amend the bereavement leave to five days.
     
  2. Medical Cards - There is a delay in the provision of the medical cards.  It will not happen until 2009.
     
  3. Public Service Alliance of Canada Regional Convention is in either April or May.
     
  4. Union of Taxation Employees Convention
    1. Timelines are posted on the website.
    2. We must provide the names of the delegates by March 21st.
       
  5. Finance and Adminstration
    1. Will have first UMC with Selma Bhaloo in the Director’s Chair.

Meeting adjourned.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

December 7, 2007

Present:   

 ·         Robert Hume, Sharon Cowie, John Prasad, Sharon Hargrove, Grant Inglis, Flo Hawker, Jamey Mills, Janet Graham, James Keng and Bruce Ogilvie       

Regrets:          

·         P. Gill

===========================================================    

1.      Meeting called to order at 3:10pm

2.      Motion to adopt Minutes as presented from previous Meeting.  Moved, seconded and  carried.

 

Old Business:

1.      Ripcords:  We need a volunteer to create and produce invitations for AGM.  Included on this must include our logo, date, time and location.  James has volunteered to take care of this.  We will order a quantity of 1200.

2.      Ratification Vote:  Collective Agreement was ratified.  Staff are asking when they will receive their retro pay and the employer has 90day from the date of signing which was December 3, 2007.  A motion was made to cover wages for executive members that took LWOP for the ratification vote to be paid by the local if the PSAC is not paying for it.  Moved/Seconded and carried.

3.      Promotional Items:  Jamey has volunteered to join the AGM Committee and assist Gill with the AGM and ordering promotional items.

  

Committee Updates:

·         Grievance – Committee met in October and drafted letters to applicants.

·         Bylaws – Grant clarified which items were forwarded from the Grievance Committee.  Bylaw changes must be to the printers by January 18th, 2008 to be posted by January 23, 2008.

·         Bargaining – nothing new.

·         Communications – nothing new.

·         EAP – nothing new.

·         EO – nothing new.

·         Finance/Treasurer’s Report  –  financials handed out at the meeting.

·         Harassment – nothing new.

·         OHS – nothing new at W. Pender, Central City has 3 new union reps on committee.

·         UMC –  no UMC’s until the New Year except for HR which is Monday, December 10th.

·         Political Action – nothing new.

·         Workforce Adjustment – nothing new.

·         Staffing – nothing new.

·         Social Committee/Honors and Awards – nothing new.

·         AGM –  defer to next meeting.

 

 New Business:

1.      UMI – There is a committee meeting on December 14, 2007 with Arlene.  Please email any concerns to Janet no later than Wednesday, December 12, 2007.

2.      AGM - Everyone needs to do their annual reports and email to both secretaries (Flo Hawker and Sharon Cowie) by January 11, 2008.  Flo and Sharon to do up the packages for the AGM.

3.      UMC - the minutes will be forwarded to all staff shortly.

4.      HR UMC- on Monday December 10, 2007.

5.      SP Presentations – Sinclair didn’t receive their presentations so Robert will be presenting next Thursday, December 13, 2007. 

Meeting adjourned at 5:05 pm.  Next meeting will be after work January 17, 2008 location tba.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

November 22, 2007

Present:   

 ·         John Prasad, Sharon Hargrove,  James Keng, Janet Graham, Jamey Mills, Flo Hawker

Regrets:          

·         Sharon Cowie,  P. Gill, Tim Rose, Grant Inglis, Robert Hume, Bruce Ogilvie

===========================================================      

1.      Meeting called to order at 3:20 PM.

2.      Motion to adopt Minutes with corrections from previous Meeting (spelling).  Moved by Sharon H and seconded by Jamey.  Carried.

 Old Business: 

1.      By Law amendments.  Need update from Committee Chair ASAP on the meeting and the bylaw changes. 

2.      Director’s liability insurance.  Sharon H contacted her insurance company, it was recommended that the Local contact AON (Reed Stenhouse) insurance.  Sharon H will follow up with contact to the insurance company.  

Committee Updates:

·         Grievance –postpone to next meeting.

·         Bylaws – postpone to next meeting

·         Bargaining – postpone to next meeting

·         Communications – postpone to next meeting

·         EAP – postpone to next meeting

·         EO –report to be presented by Janet, Sharon C, and Robert.

·         Finance/Treasurer’s Report  – completed by Sharon H.

·         Harassment – postpone to next meeting.

·         OHS – postpone to next meeting.

·         UMC – postpone to next meeting.

·         Political Action – Jamey will provide more information at next meeting on local affiliation.

·         Workforce Adjustment - postpone to next meeting.

·         Staffing – postpone to next meeting.

·         Social Committee/Honors and Awards – Ripcords to be given with AGM invites.

·         AGM – postpone to next meeting.

·         UMI – postpone to next meeting.

 New Business:

1.      EO conference.  Attended by Janet, Sharon C, Tim, and Robert.  Highlights of the conference: interaction between different committees and plenty of workshops.  Janet attended the Mental Health workshop put on by CMHA.  Workshops were well attended and the attendance was well diverse.  Reports to follow by Sharon C, Robert and Janet.

2.      By Laws Committee: Flo will be in contact with Grant for the by law changes.  Flo will contact Grant by November 30, 2007 regarding Duties of Shop Stewards.  The bylaw committee will look at bylaw changes forwarded from the grievance committee. 

3.      Tim’s Resignation: Motion carried to accept Tim’s resignation, exception noted by James. 

4.      Ripcords: Motion to give Ripcords with invitations with 3 by 5 cards with local logo to AGM for our members by Sharon H., Seconded by Jamey.  Motion carried unanimously.

5.      Umi Sessions and PIPSC counterparts: Janet will contact Dan Jones to the UMI situation with regards to our respective members. Janet will be having a meeting on Dec.14 2007 with Dan Jones, Arlene White and Bob Smith, regarding the UMI process. 

6.      Financials: Sharon H. is waiting for reimbursement for conferences.  Sharon H will be completing adjustments for the audit.  Sharon H will be completing a preliminary budget for 2008.  There will be a budget meeting on January 3, 2008. Calendar reminder has been sent.

7.      Committee Updates: postpone to the next meeting except political action, EO, and finance, and social committees.

8.      Updates on the Ratification votes: the outcome will be coming on November 28, 2007.  

9.      Account Numbers: BN number has been approved and paperwork is coming.

10.    Ratification Vote: Time code 9100, Leave without pay.

11.    Promotional Items for AGM: defer to next meeting. 

12.    Next Meeting: December 7, 2007.  Calendar Invites have been sent. 3:00 PM in house.

 Meeting adjourned at 4:54pm.  Next meeting will be December 7, 2007 in house location TBA.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

October 18, 2007

Present:

Sharon Hargrove, Sharon Cowie, Robert Hume, Janet Graham, Perminder Gill, Flo Hawker, Grant Inglis

Regrets:

Tim Rose, Jamey Mills, John Prasad, Bill Ogilvie, James Keng

  1. Meeting brought to order at 5:45P.M.
  2. Moved to adopt Minutes of prior meeting.   Seconded.  Carried.
  3. Business Arising from – UMI
    1. Five sessions have been delivered since the last Executive meeting.  Major time schedule adjustment as it is anticipated that with the follow-up sessions UMI will continue until possibly May of next year.
  4. Business Arising From:  Advanced Grievance Course
    1. Sharon Cowie, Robert Hume, Janet Graham and Perminder Gill attended the advanced course at the Richmond Inn.  Sharon and Janet both gave a report on the course.  The Local will have suggestions for the terms of reference.  Robert and Perminder also reported.
  5. Committee Updates:
    1. Bylaw Committee – Need to see if there are additional amendments to be made to the Bylaws as the changes are required to be posted prior to the Annual General Meeting.  A date will be set for the Executive to meet and discuss possible Bylaw changes.
    2. Bargaining – Plantgate on Monday.  Received help from the local PSAC office.  Executive members must step-up to the plate when plantgates are held. 
    3. Communitcations – everything is going fine.  Perminder located his strike folder.  He and Tim are going to try to update.the strike tree.  We need someone at Sinclair Centre to do the boards.  Marco has volunteered.
    4. EAP – Meeting at the end of the month regarding the introduction of referral agents.
    5. EO – No meeting in August.  On October 11th Sharon (Cowie) could not attend.  Sharon will be going to the EO in Ottawa next week.
    6. Finance – Treasurer’s report is up to the end of August.
    7. Harassment – Nothing to report
    8. OHS – Nothing to report
    9. UMC – Nothing to report
    10. Political Action – Nothing to report.  Plan to get the badge holders and wait till the end of the month
    11. Workforce Adjustment – Nothing to report
    12. Staffing – Nothing to report
    13. Social/Honours & Awards Committees – Nothing to report
    1. AGM – Meeting will be held February 6, 2008.  Betty will be invited.
       
  1. Appointment Without Competition:  non tax appointments in PM02, and MG03.  PM02’s and MG03’s done as a reclassification from Head Office.  Perminder is wanting to do research on staffing policies and HRDC job reclassifications.
     
  2. Area Council Vancouver:  Jamey Mills came to Janet and Sharon regarding the participation of the Local in the Area Council.  The participation requires the Local to pay several cents per member to be part of the Council.  Local does not wish to pursue this at this time.
     
  3. Presidents’ Conference:  We need to get the number of Rands reduced in our Local.  Sharon Cowie advised we have been working on this.  Many Executive members have been involved in trying to bring our membership list up-to-date.
     
  4. UTE Convention:  Perminder just sent something to Sigrid regarding the Convention.  Sigrid advised that currently there are enough people on committees but will need more closer to Convention.
     
  5. Gift for our auditor Warren:  Sharon Hargrove has asked Warren to do our books.  She feels that he should receive acknowledgement from the Local for the work he does as the auditor.  Motion was made to spend one hundred dollars so he can purchase whatever he is interested in.
     
  6. UTE contacts for Finance and Administration:  Perminder will forward a list of the current Local Directors and Executive to Tracey Pratt.  F & A wants Local Directors to attend Town Hall.
     

Meeting adjourned.

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

September 20, 2007

Present:   

·         Robert Hume, Sharon Cowie, John Prasad, Sharon Hargrove, Tim Rose,

Grant Inglis and P. Gill    

Regrets:          

·         Flo Hawker, Jamey Mills, Bruce Ogilvie, Janet Graham and James Keng.

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1.      Meeting called to order at 5:30 P.M.

2.      Motion to adopt Minutes as presented from previous Meeting.  Moved, seconded and  carried.

 

Old Business:

1.      EO Conference –the applications were sent to and have been received by the UTE National office.

 

Committee Updates:

·         Grievance – nothing new.

·         Bylaws – nothing new.

·         Bargaining – nothing new.

·         Communications – nothing new.

·         EAP – nothing new.

·         EO – nothing new.

·         Finance/Treasurer’s Report  – financials were not available, as the disc carrying the information has become corrupted.  Fortunately, backups to the financials are available.

·         Harassment – nothing new.

·         OHS –Robert’s report from the August 2007 National OHS meeting was presented to the executive.

·         UMC – The September 5, 2007 meeting with HR has been delayed.  A new date will be set in the near future.

·         Political Action – badge holders have arrived from UTE National.

·         Workforce Adjustment – nothing new.

·         Staffing – nothing new.

·         Social Committee/Honors and Awards – nothing new.

·         AGM – Gill and Tim will be starting to arrange for a venue to hold the AGM in the new year.

·         UMI –UMI sessions have started, and it is anticipated that the executive will be very busy over the course of the next several months.

New Business:

1.      Flyers from UTE National:  Gill reported that poor communication was received from the PSAC regarding the distribution of bargaining flyers that were to be distributed to the members.  He also reported that a conference call that was supposed to be done in conjunction with the PSAC was received at the last minute.  As a result, no member of the Vancouver Local was able to participate.  Finally, Gill stated that plant gates were supposed to have happened regarding bargaining.  Unfortunately, poor communication was received from the local PSAC office, and the plant gates were not done as a result of the poor communication.

2.      UMI sessions – The Sept. 11/12 and Sept. 18/19 sessions have already taken place.  For Sept. 25/26 Janet, Robert, Flo, Sharon C, Tim, Jamey and James have volunteered to attend.  For Oct. 2/3 Janet, Robert, Sharon H, Sharon C, John and James will be attending. 

3.      Advanced Grievance Course – Janet, Robert, Sharon and Gill will be attending this course as previously agreed in the Spring.  The course will be in Richmond Oct. 12/13/14 at the Richmond Inn.

 

Meeting adjourned at 7:00 pm.  Next meeting will be October 18th after work, location tba.

 

 

Union of Taxation Employees, PSAC

Local 20027

Vancouver Tax Services Office

Adopted Executive Minutes

August 16, 2007

 

Present:   

·         Robert Hume, Sharon Cowie, John Prasad, Sharon Hargrove, Tim Rose,

 James Keng, Janet Graham, Jamey Mills, Grant Inglis and Bruce Ogilvie                      

Regrets:          

·         Flo Hawker and P. Gill

===========================================================    

1.      Meeting called to order at 3:15 P.M.

2.      Motion to adopt Minutes with corrections from previous Meeting.  Moved by Tim and seconded by James.  Carried.