Union of Taxation Employees
Vancouver, British Columbia, Canada
Pacific Region Local 20027
Local Bylaws
The Bylaws & Regulations of Local 20027 are the operating rules that apply to Local's Members and Officers.

The following links will help you to navigate the Bylaws & Regulations: Union of Taxation Employees
Public Service Alliance of Canada
Local 20027
BY-LAWS and REGULATIONS

Adopted 26 January 1968 Amended 23 January 1969 Amended 24 February 1970
Amended 03 March 1971 Amended 09 February 1972 Amended 05 February 1974
Amended 14 January 1977 Amended 08 February 1977 Amended 06 February 1979
Amended 07 February 1980 Amended 04 February 1981 Amended 03 February 1982
Amended 09 February 1984 Amended 11 February 1988 Amended 08 February 1991
Amended 28 February 1991 Amended 27 February 1992 Amended 14 February 1996
Amended 11 February 1999 Amended 16 February 2000 Amended 24 April 2001
Amended 11 February 2004 Amended 09 February 2006 Amended 01 February 2007
By-Law 1 Name
This local shall be called the Union of Taxation Employees-Public Service Alliance of Canada – Local 20027 (Vancouver), hereinafter referred to as Local.
By-Law 2 Purpose
The Local is formed for the following purposes and objectives.
Section [1] To support fully the Public Service Alliance of Canada in the furtherance of its constitutional responsibility for the improvement and protection of wages, salaries and the other terms of employment of employees of the Public Service of Canada and to subscribe unconditionally to the aims and objectives outlined in the Constitution
Section [2] To represent any member or associated member of the Local on appeals, or under an established Grievance Procedure or in any other manner, or any manner within the jurisdiction of the Local.
Section [3] To promote the welfare of members and superannuated members.
By-Law 3 Membership
Section [1] Membership eligibility in the Local includes those UTE Members working in the Vancouver Tax Services Office, Pacific Regional Office, and CRA Branches and Directorates located in these offices.
Section [2] The Local may retain as Associate Members of the Local, persons described in the Public Service Staff Relations Act as ‘designated employees’, also employees whose employment with the Agency was terminated
[a] By reaching the minimum statutory retirement age
[b] Ill health when such is certified by the Agency as the reason for retirement
[c] Who by abolition of their position are separated from their continued employment in the Federal Public Service.
Associated members shall not be eligible for executive office in the Local, shall not have a voice or vote in the meetings of the Local, but maybe accorded such privileges of membership for such a length of time as may be provided by Regulations to these By-Laws.
By-Law 4 Conditions of Membership
Upon being granted membership in the Public Service Alliance of Canada and this Union and for the term of such membership, each member of the Union is deemed to have agreed to abide and to be bound by the provisions of these by-laws and the Constitution of the Public Service Alliance of Canada.
By-Law 5 Membership Responsibility
Section [1] The Local shall deal with the Agency officials on matters affecting the interests of its members working in the locations as defined in By-law 3[1].
Section [2]
[a] The Local shall also have the right to initiate such actions on matters having broader scope than those of direct concern to the Local members: by first seeking a solution through written submission to the Union [the Regional Vice President, the Executive Council or the Convention] or second, by submission to the Area Councils.
[b] After having exhausted the foregoing, then by direct recourse to the Public Service Alliance of Canada through the Regional Executive Vice President.
By-Law 6 Membership Dues
Section [1] The monthly dues payable by each member shall consist of the total of such dues as may be established from time to time by the Union and/or the Public Service Alliance of Canada, plus Local dues as may be established by these by-laws.
Section [2] Local dues may be set by the Annual General Meeting, or, if not less than fourteen [14] days is given, at a special general meeting.
Section [3] A majority vote of 50% plus 1 of the membership shall be required at a special general meeting or Annual meeting.
By-Law 7 Administration
Section [1] The affairs of the Local shall be conducted by the Executive Committee.
Section [2] Executive Committee
[a] The Executive Committee shall consist of:
President
1st Vice-President
2nd Vice-President
6 Local Directors
First Secretary
Second Secretary
Treasurer
[b] The Executive Committee shall be an executive body charged with the day-to-day administration of the Local.
[c] The Executive Committee may make, amend or delete such Regulations as it deems necessary consistent with the Constitution of the Public Service Alliance of Canada, the by-laws of the Union and the Local, provided that these Regulations are submitted to the first successive Annual General Meeting for ratification.
Section [3] Floor Representatives
[a] Each floor of the buildings utilized by our membership shall be entitled to elect a floor representative who will see that all information from the Union is conveyed to the members.
[b] The term of office shall be for one year.
[c] The Floor Representatives will consult with the Chairman of the Grievance Committee on potential grievances and in general will ensure that the good and welfare of the members is maintained.
[d] Floor Representatives shall be appointed by the Executive Committee (as required), if they have not been elected as provided for in 7[3][a].
Section [4] Shop Stewards
[a] The President of the Local shall be the Chief Shop Steward.
[b] Shop Stewards, as required, shall be appointed by the Executive Committee and shall be responsible to the Executive Committee. The term of appointment shall be at the discretion of the Executive Committee.
[c] Shop Stewards shall ordinarily report to the Chairperson of the Grievance Committee.
[d] Notice of appointment or termination of appointment shall be posted within 5 days of such appointment or termination of appointment.
By-Law 8 Duties of Officers
Section [1] The President shall:
[a] Preside at all meetings and shall enforce due observance of the rules and regulations
[b] Have the right to vote
[c] Be ex officio, a member of all committees
[d] Exercise general supervision over the affairs of the Local
[e] Uphold the Constitution of the Public Service Alliance of Canada, and the By-Laws and Regulations of the Union and Local.
Section [2] [1] The First Vice-President shall:
[a] Preside in the absence of the President
[b] Replace the President until the next Annual General Meeting of the Local in the event of death, retirement or resignation of the President, or his transfer to another office of Canada Revenue Agency
[c] Be the Chairperson of the Grievance Committee
[d] Have the power to recommend to the Executive Committee the names of members to sit on the Grievance Committee.
[2] The Second Vice-President shall:
[a] Preside in the absence of the President and the First Vice-President
[b] Be responsible for the preparation of non-financial reports, position papers, briefs and other documents on behalf of the Executive Committee.
Section [3] The Local Directors shall serve on the various committees as required by the Executive.
Section [4] [1] The First Secretary shall
[a] Cause a record to be kept of all proceedings of the Local and shall prepare all notices and conduct all correspondence of the Local except where otherwise provided
[b] Preside in the absence of the President, First Vice-President and Second Vice President
[2] The Second Secretary shall
[a] Distribute all minutes, information and notices for circulation to the Executive Committee except where otherwise provided
[b] Distribute all information, minutes and notices for circulation to Floor Representatives for posting on the union bulletin boards and circulation to members as required except where otherwise provided
[c] Cause a record to be kept of all proceedings of the Local, prepare all notices and conduct all correspondence of the Local in the absence of the First Secretary, except where otherwise provided.
If the First and Second Secretary are absent from a meeting, a secretary pro tempore shall be appointed by the Chairperson.
Section [5] The Treasurer shall
[a] Collect and keep all funds of the Local and disburse them at the direction of the Executive Committee.
[b] Obtain proper voucher covering all monetary transactions.
[c] Keep the accounts of the Local and make a report of it’s financial condition at least once per month to meetings of the Executive Committee and to the Annual General Meeting relating to the financial matters of the Local
[d] To ensure that the accounts shall be audited in the manner provided by By-Law 15
[e] Present the Executive Committee and the Annual General Meeting complete financial statements at the end of each fiscal year.
[f] Be required to be bonded by a guarantee company selected by the Executive Committee, cost to be borne by the Local
[g] Prepare a proposed budget of income and expenditure for the upcoming fiscal year. The proposed budget will be presented to the membership of the Local for their acceptance, at the Annual General Meeting.
[h] Ensure that the proposed budget and financial statements are circulated to the membership with the notice of the Annual General Meeting.
Proposed budgets and/or financial statements not circulated in accordance with By-Law 8 Section [5] [h] will not be heard unless a 2/3 majority of members in attendance agree that the proposed budget and/or financial statements may be presented.
Section [6] Shop Stewards
Duties of shop stewards shall be promulgated regulations as provided by By-Law 7 Section [2][c].
Section [7] Reports
[a] Each and every officer listed in By-Law 8 excepting Section [5] shall prepare a report of their actions during the preceding year. These reports will be circulated to the membership with the notice of Annual General Meeting.
[b] Reports not circulated in accordance with By-Law 8 Section [6][a] will not be heard nor presented at the Annual General Meeting unless a 2/3 majority of the members in attendance agree that the report may be presented.
By-Law 9 Election of Officers
Section [1] The Executive Committee shall be elected by secret ballot by the members attending the Annual General Meeting.
Section [2]
[a] Nominations will be accepted for each elective office of the Executive Committee before the Annual General Meeting.
[b] Each nomination will be seconded and accompanied by acceptance from the nominee and be forwarded to the Secretary for publication.
[c] Nominations will be opened at least 30 days prior to the Annual General Meeting.
Section [3] Nominations will be accepted from the floor at an Annual General Meeting under the same conditions as prescribed in Section [2][b] of By-Law 9 without the requirement to forward to the Secretary.
Section [4] Election of any office shall be by majority vote only i.e 50% plus one of the total votes cast. In the event that no nominee receives a majority of votes, the nominee receiving the fewest votes shall be dropped from the ballot and a new vote shall immediately be taken.
This procedure will continue until one nominee receives a majority of the votes cast. In the event of a tie vote when only two nominee remain or when only two nominees are standing for election to the same office, the presiding officer shall declare no ballot and request that a new vote be taken.
By-Law 10 Discipline
Section [1] The Executive Committee shall have the authority by resolution passed by a majority consisting of two-thirds of those eligible to vote, to recommend to the Executive Council of the Component, suspension of the membership in the Public Service Alliance of Canada for such a period as may be deemed appropriate under the circumstances; or remove from office any member of the local or local officer, if it is found that they have contravened any provision of these By-Laws or the Constitution or for cause listed in Section 2 of this By-Law.
Section [2] A local officer or any member is guilty of an offence against these By-Laws should he/she:
[a] Violate any provision of the Constitution or these By-Laws;
[b] Obtain membership or solicit membership by misrepresentation;
[c] Institute, urge or advocate that a member institute an action in a court of law against the Alliance, any of it’s constituent parts or any of it’s officers without first exhausting all remedies through Appeal or the Union;
[d] Advocate or attempt to bring about (other than through proper Union channels); the withdrawal from the Alliance, the Union or Local of any member or group of members;
[e] Wilfully publish or circulate among the members’ false reports or misrepresentations;
[f] Work in the interests of a rival organization against the Alliance, the Union, or Local;
[g] Slander, libel, or wilfully wrong an officer or member of the Alliance, the Union or Local;
[h] Use abusive language or wilfully disturb the peace of any meeting place of the Alliance, the Union or Local;
[i] Use the name of the Union for soliciting funds or advertising without the consent of the Executive Council;
[j] Furnish without prior authority a list of any information on the membership of the Alliance, the Union or Local to any person or persons other than those whose official position in the Alliance or the Union or Local, would entitle them to have such information;
[k] Deliberately interfere with an official of the Alliance, the Union or the Local in the discharge of duties;
[l] Engage in conduct prejudicial to the good order and discipline of the Alliance, the Union or Local;
[m] If a non-designated employee, cross the picket line of his own bargaining group; or
[n] Sexually or personally harasses another member.
By-Law 11 Office Eligibility
Section [1] All members in good standing are eligible for office provided that no member shall be eligible for the office of President unless such has served at least one [1] year on the Executive Committee.
Section [2] The term of office shall be two years for officers elected at an Annual General Meeting and one [1] year for floor representatives.
Section [3] The President, Second Vice President, 3 Local Directors and one secretary shall be elected in the odd numbered years, and the First Vice President, the Treasurer, 3 Local Directors and one secretary shall be elected in the even numbered years.
Section [4] Except for the office of the President, the Executive Committee shall have the power to fill any vacancies which may occur on the Executive Committee until the next Annual General Meeting, at which time an election will be held to fill the position for the balance of the term as described in Section [2].
By-Law12 Control of Funds
Section [1]
[a] The funds shall be deposited in a Chartered Bank or Credit Union
[b] Funds not immediately required for the use of the Local may, at the discretion of the Executive Committee be invested in securities approved for investment by trust Companies.
[c] Such securities must remain for safekeeping in the custody of the bank or credit union where current funds are on deposit.
Section [2]
[a] All payments shall be made by cheques, and
[b] All cheques shall bear the signature of any two of the following officers: Treasurer, President, First Vice President.
By-Law13 Fiscal Year
The fiscal year of the Local shall be November 1 to October 31.
By-Law14 Auditors
[a] A member in good standing shall be appointed at each Annual General Meeting to conduct an audit of the books and records of the Local for the ensuing year and report their findings to the membership.
[b] If the position remains vacant after an AGM, the Executive can appoint an outside accounting body.
[c] The auditor shall have access to the books and records at all times.
[d] The auditor shall not be a member of the Executive Committee.
[e] In the event that a vacancy occurs in the office of the auditor, the Executive Committee shall have the power to fill such vacancy until the next Annual General Meeting.
By-Law15 Delegates to National Conventions and Regional Conferences
Section [1] The President of the Local shall be a delegate unless the President chooses to pass on delegate status to the First Vice President.
Section [2] Other delegates must be members of the Local in good standing and,
[a] Possess a broad knowledge of matters relating to the Local and Public Servants problems, and
[b] Be a person of such character, manner and address as will enable him or her to worthily represent the collective membership of this Local.
Section [3] Other delegates and alternates shall be selected by the Executive Committee on the recommendation of the members.
Section [4] Delegates and alternates shall be appointed as soon as possible after the announcement of dates for Conventions and Regional Conferences.
By-Law16 Meetings
Section [1] An Annual General Meeting at which officers shall be elected and other business transacted shall be held in the first two months of each year, the date to be determined by Executive Committee.
Section [2]
[a] Special general meetings may be held at the call of the President, or, in his absence the First Vice President.
[b] Upon written demand of fifty or more members the President shall call a special general meeting and such meeting shall be held not later than ten days following the date of such demand.
Section [3] Notice of the date of the Annual General Meeting shall be duly posted not less than fourteen days prior to such date.
Section [4] Executive Committee meetings shall be held monthly or as often as required. The dates and location of the meeting (s) to be determined by the Executive Committee.
By-Law17 Quorum
[a] A quorum for the Annual General Meeting shall consist of not less than 15 members
[b] A quorum of an Executive meeting shall consist of not less than three members of said committee.
[c] No business may legally be conducted unless the required quorum is present.
By-Law18 Amendments
Section [1]
[a] By-laws may be enacted or amended on a 2/3 majority vote of the members in good standing at any Annual General Meeting or Special General Meeting providing that written notice of the proposed amendment[s] shall be given to the members at least fourteen [14] days prior to the Annual General Meeting or Special General Meeting.
[b] A two-thirds majority of the members in attendance at such meetings shall be necessary for adoption of proposed amendments.
Section [2] In the event that any staff organisation, corporation, Department of Government or sub-division thereof changes it’s name after coming into effect of the by-laws the old name as referred to herein shall be amended to the new name without recourse to the provisions of these by-laws.
By-Law19 Dissolution
[a] The Local may be dissolved by a 2/3 majority of the membership present at a Special General Meeting called for that purpose.
[b] Such meeting shall determine the disposition of the assets of the Local.
[c] Notice of such Special General Meeting clearly stating it’s purpose shall be posted no less than fourteen days before the day of the meeting.
By-Law20 Expenses of Representatives
Section [1] Any member of the Local incurring travelling and living expenses while engaged in approved business of the Local shall be reimbursed for such expenses.
Section [2] Any member of the Local required to take leave without pay for the purpose of carrying on approved business of the Local shall be reimbursed for such loss of pay.
By-Law21 General Provisions
Section [1] Nothing in these by-laws shall be construed to conflict with the Constitution of the Public Service Alliance of Canada or the by-laws of the Union.
Section [2]
[a] The rules of procedure at all meetings of the Local except as specifically provided by the by-laws shall be according to Bourinot’s Procedure. It should be borne in mind that such rules are for guidance only should not be enforced to the point where they will tend to embarrass the members in the presentation of ideas.
[b] The Chairperson of a General meeting shall have the right to restrict members to five minutes speaking time.
Section [3]
[a] Union where used in these by-laws shall be construed to mean the Union of Taxation Employees – PSAC unless specifically indicated otherwise.
[b] District Office shall be construed to mean Vancouver Tax Services office and the Department shall be referred to Canada Revenue Agency.
[c] In these by-laws wherever the context indicates masculine it shall be deemed to include feminine and singular shall be deemed plural.
[d] The Constitution shall be construed to mean the Constitution of the Public Service Alliance of Canada, unless specifically indicated otherwise.
Section [4] The rules of procedure at all meetings of the Local except as specifically provided by the by-laws shall be according to the rules of order for PSAC meetings adopted by the Board of Directors of the Alliance on January 24, 1975 with subsequent amendments.

Regulations

Regulation [1] Standing Committee
[a] There shall be 3 standing committees known as the Grievance Committee, the Bylaw Committee and the Work Force Adjustment Committee.
[b] The Chairperson of the Grievance Committee shall be the First Vice President.
[c] The committees shall be composed of the chairperson and 3 committee members.
[d] All committee members shall be entitled to one vote each.
[e] Committee members of the Grievance Committee shall be recommended for appointment by the First Vice President.
[f] The Executive Committee shall appoint members to the Grievance Committee after considering the recommendation of the First Vice President.
Regulation [2] Other Committees
[a] The Executive Committee may establish other committees, as they deem necessary.
[b] The Executive Committee may appoint a chairperson and members to other committees, as they deem necessary.
Regulation [3] Shop Stewards
[a] Shop Steward term of office will be for one year or shortened at the discretion of the Executive Committee.
[b] Shop Stewards shall report consistently any and all member issues to the Grievance Committee.
[c] Shop Stewards can only hear grievances at the first level or at the discretion of the Grievance committee.
[d] All grievance files must be kept in a standard format established by the Grievance Committee.
[e] All grievances must be kept in a central location as instructed by the Grievance Committee.
[f] Shop Stewards must keep all membership information strictly confidential.
Regulation [4] Union Education for Officers and Directors of the Executive Committee
[a] The Local Executive Committee shall consult with the PSAC Regional Office to provide the following core PSAC courses:
[i] Talking Union Basics
[ii] Understanding and Interpreting the Collective Agreement
[iii] Grievance Handling
[iv] Facing Management
[b] Officers and Directors are required to complete the “Talking Union Basics” course. Newly elected Officers and Directors are required to complete this course during their first 2 year term of office.
[c] Subject to course availability, Officers and Directors who have not completed the remaining core courses are expected to do so within a reasonable period during their term of office.
[d] Nothing in this regulation shall restrict Officers and Directors from attending other PSAC and/or UTE courses. The UTE Grievance course may be substituted for the PSAC course in [4][a][iii].
Regulation [5] Attendance at Executive Committee Meetings
[a] Officers and Directors are expected to attend Executive Committee meetings unless reasons or circumstances prevent their attendance. An Officer or Director who is absent from 3 consecutive meetings without reason shall be deemed to have abandoned their position.
UTE / PSAC Local 20027

Resolutions of Record

Tabled at the Executive Meeting April 19, 2007

1. OTHER COMMITTEES
(A)

Whereas: Regulation 2 of the By-Laws gives the Executive Committee the authority to establish other committees and appoint a chairperson and members as it deem necessary.

Whereas: The Executive Committee believes that a committee structure that mirrors that of the Component is beneficial to the operation of the Local.

Be it Resolved: That the Executive Committee appoint the Chairpersons and members named on the attached Committee List to establish these other Committees.

Be it Further Resolved: That the Executive Committee review this Committee List from time to time and make any amendments necessary to meet the intention of this resolution as stated above.

Whereas: These Committees should meet as required or at least once per year; and their direction and operation should be distributed fairly among the members of the Executive Committee.

(B)

Be it Resolved: That each member of the Executive Committee also serve on at least 2 of the local UTE committees, (other than the Executive Committee), and these meet at least once per year.

2. REPORTS

Whereas: The Executive Committee believes members attending UTE functions (such as conferences and conventions) funded by the Local, as authorized by By-Law 20, should provide a report to be tabled at the next Executive meeting after the event, and they should not be eligible to attend another such function until the report is tabled.

Be it Resolved: That attendees to UTE functions (such as conferences and conventions) funded by the Local, as authorized by By-Law 20, shall provide a detailed report to be tabled at the next Executive meeting after the event, and they should not be eligible to attend another such function until the report is tabled.

Tabled at the Executive Meeting February 19, 2009

Whereas: Members expect that those elected to the Executive Committee have the skills, knowledge and personal commitment to represent their interests, and actively contribute to the function of the Local.

Whereas: Regulations 4 and 5 were adopted to accomplish these objectives.

Be it Resolved: The Executive Committee may deny attendance to National and Regional conferences and conventions to any Officer or Director who contravenes these Regulations or does not actively contribute to the Local.

Be it Further Resolved: “Actively Contribution to the Local” is defined as participation in Committees and carrying out Local and National UTE activities that the Local is required to complete.