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Minutes
MINUTES
OF THE EXECUTIVE COUNCIL
MARCH 7-9 & 13, 2005
MINUTES OF THE UTE EXECUTIVE COUNCILDECEMBER 6-9, 2004
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UTE Local 20028 Executive Meeting
January 20, 2005
5:30 P.m. PSAC Office
Meeting called to order
Approval of agenda
Approval of previous executive meeting
NEW BUSINESS
Web Site - what information to be displayed? - Robert
2005 Budget - Cindy
2005 AGM - Sara
2005 EO Conference - Sara
Stewards positions and Vacancies - Gino
Area Council - AGM Tuesday Jan 25, 2005 - Gino
UTE Convention Delegates - Gino
Minutes of the last Steward's committee meeting - Gino
Permitted attendees for our local AGM - Gino
Benevolent Baskets - Brenda E.
Resolution Writing Conference Jan 28, 2005 - Brenda E.
President's Conference - Wayne
ADJOURN
UTE Executive Meeting
Tuesday, Feb. 17/05
Present: Brenda Busch, Gerry McElroy, Wayne Little, Sara Cousins, Brenda Esplen, Gino Nasato, Jackie Robertson, Robert Mitchell, John Rumsby
Adoption of January 17th minutes
The copy of Stewards Committee minutes dated November 18th, 2004 was not attached as indicated. Discussion as to what information should be included in the minutes and posted on our website took place.
Minutes adopted as corrected
AGM February 10, 2005
- Very successful
- Thank you to Sara, Gerry and Brenda for their work on this
Security Awareness
It was discussed how to protect yourself from possible security breaches if you are unsure. It was emphasized that if you access a file that may be questioned later, you should be sure to diarize your actions. Every employee is made aware of Security and the "need to know basis", when using the system, both by Directives from the Employer and the Union.
Regional Women's Committee
There will be a special presentation on March 5th, as part of March 8th National Women's Day, at the PSAC Boardroom from 10:00 to 12:00. There will be two speakers and food will be provided by "Food by Cooks Day Off". Poster can be found on the PSAC website and on the bulletin boards.
BC Fed Spring Institute for Women
The Spring Institute for Union Women will be held at Harrison Hot Springs March 19th to 22nd, 2005.
The deadline for registration is March 7, 2005. The cost is $475.00 for shared accommodation and $675.00 for single. Those who are interested can contact the National UTE and PSAC Women's Committee to ask for partial payments.
Observers to UTE Triennial Convention July 12 - 17, 2005, Saint John, NB
Discussions regarding travel time to arrive in Saint John for registration and convention commencing July 12, 2005. It was discussed we would travel on July 11, 2005 to ensure we are in Saint John for July 12, 2005 registration. If travelling before July 11, 2005 it would be at each members own expense (hotel, meals, etc)
We are sponsored for two delegates and one airfare for one observer.
MOTION:
Local 20028 to send 4 observers to the UTE Triennial Convention leaving July 11, 2005
M/S John Rumsby, Brenda Esplen
The chair provided clarification that we will have 2 delegates fully funded by the Component and 4 observers funded by the local for a total of 6 attending the triennial convention.
Discussion - our budget was passed on the AGM - excellent opportunity to meet others from across the Country - brings new energy - we are a strong local - and will we stay within our budget.
CARRIED
MOTION:
We accept Cindy Little's letter for proxy voting
M/S Sara Cousins, Gerry McElroy
Discussion: Should we accept Cindy Little's letter of proxy and to have it noted in the Minutes. While Cindy is unaware that there are 8 persons interested in attending the Convention her letter states whom she would vote for.
CARRIED
Before voting, those interested members were given opportunity to speak on their reasons why they should be selected to attend.
VOTE: The following persons will be attending the Triennial Convention in St. John, NB in July 2005.
Wayne Little, Gino Nasato, Brenda Esplen, John Rumsby, Sara Cousins, Cindy Little and Brenda Busch as alternate.
Delegates to Triennial and Committee's Conventions
MOTION:
To select two delegates and one observer to Triennial Convention and one delegate to Committee's Convention.
M/S John Rumsby, Robert Mitchell
CARRIED
Discussion: determined that the vote would be in descending order and that the first selected would be chosen as the delegate to Committee's Convention and delegate to Triennial Convention, second would be delegate to Triennial Convention and third would be alternate to Triennial Convention.
John, Gino, Wayne and Cindy have put their names forward for delegate status. Each candidate gave their reasons for wishing to attend the Committees Conferences.
VOTE: Delegate to Committee Convention is Wayne Little. Wayne Little and Cindy Little as delegates to Triennial Convention and John Rumsby as alternate to Triennial Convention.
Resolutions
There is a need to canvass our members for resolutions. We can use the Website. Resolutions need to be in by noon March 12th. Wayne would take these to the March Presidents conference.
MOTION:
That we do not send any observes to the March Presidents conference.
M/S John Rumsby, Gerry McElroy
discussion
CARRIED
Benevolent committee
Brenda E withdrew issue from the Agenda.
Membership Committee
We need someone to replace Betty Laporte on this committee. Wayne will email executive for interest.
If necessary, we will have a vote.
MOTION TO ADJOURN
M/S Robert Mitchell, Sara Cousins
Meeting adjourned 7:34
Executive Meeting
Wednesday, March 23, 2005
Present: Wayne Little, John Rumsby, Sara Cousins, Brenda Busch,
Gerry McElroy, Jackie Robertson, Robert Mitchell, Bren Esplen and Ann Froh
Meeting called to order 5:35
Wayne purchased 25 pull-type lanyards. They are in the filing cabinet and can be given out to new hires, etc.
Adoption of Minutes
One correction to Page 3, should read Saint John and not St. John.
Motion to accept new revised minutes.
M/S J Rumsby and R Mitchell. Carried.
Budget Impact & Activities
- Wayne went over the handout from Betty Bannon. Plantgating to be done, buttons to be worn by Cash Unit, Executive and mainly Client Services.
- We will be doing 4-hour information pickets. National will pay for 2 persons wages for the 4 hours – we would also like the executive to use their lunch and coffee breaks and start to canvass our members to support us and support themselves for future changes.
- Robert gave a brief overview of the Client Services townhall.
- Wayne would like ideas on how we can get information out to the members and public on April 1, 15, 29 and May 2nd. Information should start filtering down from Pamela Abbott, Regional RVP.
- We will need to do up some placards. Wayne has blanks. LWOP to participate in the information picket will most likely be denied.
- A concern was raised about cashiers handing out information to the public. Yes we can do that.
- General discussion regarding changes and upcoming changes.
BC PSAC Regional Convention
Robert has delegate status now and will be fully funded. Sara Cousins is the 1st alternate. We had budgeted for 2 observers. Sara will receive ½ the funding from the Area Regional Women’s committee and Cindy Little is already fully funded.
The local will have to pay for the registration fees. $100 per delegate and $50.00 per observer. The per diem is the same as Treasury Board and not the UTE per diems.
Motion to pay $100.00 registration fee for C Little and R Mitchell
M/S S Cousins and B Busch. Carried
Sara is requesting the local to pay her $50.00 registration fee plus the 3 nights hotel accommodation – approx. $440.00
Discussions took place regarding sending other observers. We had budgeted approximately $850.00 for this.
Brenda Esplen put forth interest in attending. Ann Froh will already be in Vancouver and could possibly attend at no cost other than the $50.00 registration fee. Ann will let Wayne know.
Motion to reimburse Sara $50.00 registration fee and accommodation
M/S J Rumsby and B Busch. Carried.
Provision – if Sara gets delegate status that we will send another observer and another alternate – Carried
Motion to send Brenda Esplen as an observer and Ann Froh if she can make it. M/S S. Cousins and R Mitchell. Carried.
Note: Brenda E will not go over the allocated figure of $765.00.
It was also discussed that we do have the Inter-Regional in May (one observer & 2 delegates). Only persons attending the Triennial Convention may attend.
Benevolent Committee
We now have people in all 3 buildings to cover benevolent cases. Jackie Robertson, John Rumsby and Brenda Busch. Jackie and Brenda B have also taken on the Membership. Thank you to all of you from Brenda E.
Policy
Let Wayne know if we need to order redbooks or lanyards.
Misc
Committees are on our Website?
Motion to Adjourn. 2nd Sara. Carried
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